Finance Manager

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About

Thirteen-time Webby award-winning is the world's largest freelancing and crowdsourcing marketplace by total number of users and projects posted. More than 70+ million registered users have posted over 30 million projects and contests to date in over 2,000 areas as diverse as website development, logo design, marketing, copywriting, astrophysics, aerospace engineering, and manufacturing.

Freelancer Limited is listed on the Australian Securities Exchange under the ticker ASX:FLN and is quoted on OTCQX Best Market under the ticker FLNCF.

The Finance Manager ensures the financial health, regulatory compliance, and efficient operational finance of the Manila office. This role covers accounting, payroll, tax, and compliance functions, supports corporate secretarial duties, and group reporting requirements.

The Finance Manager also leads and manages a small accounting and payroll team in Manila, providing direction, coaching, and performance oversight.

Team Leadership

• Manage and mentor a small team of accounting and payroll staff (3-4 employees)
• Oversee daily team operations, allocate tasks, and set clear priorities
• Provide training, feedback, and support professional development
• Ensure team deliverables are accurate, timely, and aligned with corporate standards
  
  

Accounting & Finance

• Ensures that there's sufficient funds available in the bank to pay employees, vendors, and government agencies and that they are paid on-time
• Liaises with the banks for matters like opening of accounts, availment of services, enrollment to online bank platforms, enrollment and deactivation of users, and communicating concerns/issues with the bank.
• Performs month-end close processes such as:
• Accrual of Annual Leave
• Accrual of Retirement Pay
• Allocation of costs between direct and general and administrative
• Accrual of 13th month pay
• Accrual of fringe benefit tax
• Bank reconciliation for BPI accounts
• Adding new equipment and generating depreciation through the NetSuite FAM
• Review the entries made by the Accountant for invoices, accruals, prepayments, UnionBank account and withholding tax.
• Performs fluctuation analysis on P&L and Balance Sheet accounts
• Computes for the months' Intercompany Support Fee and prepares the Invoice
• Computes for and record the Provision for Income Tax for the month
• Ensures that monthly revenue is supported by Sales Invoice, the collections by Official Receipts, and the users' deposit by Acknowledgment Receipt
• Engages the services of an actuary every year for the computation of Retirement Pay based on RA 7641
• Assists in providing the requirements for the semi-annual audit of the accounts of the Parent Company, Freelancer Limited
• Works with the local auditors to ensure that the annual audit of accounts is completed on time for reporting with the Parent Company
• Prepares the annual working trial balance and reviews the draft Annual Audited Financial Statements
• Involvement in other group related accounting tasks as requested
  
  

Payroll

• Ensures employees are paid on time
• Checks for accuracy and completeness of the following entries in the semi-monthly regular and final pay payroll instruction and payroll register:
• New starters
• Leavers
• Pay raises
• BPI accounts (for the payout)
• FL email address (for the payslip)
• Allowances, prizes, and other income
• Salary deduction
• Performs recalculation of payroll to check the accuracy of payroll registers as prepared by the service provider as against the data collated by the Payroll Officer
• Performs fluctuation analysis on net salary and checks on the validity of any significant change
• Sends to the service provider corrections/comments on the draft payroll calculation
• Sends to the CFO for approval the final draft of the payroll calculation
• Uploads into the bank the payroll bank file
• Verifies that the entries uploaded into the bank are identical to the ones in the final draft of payroll register
• Informs the CFO once the payroll is good for approval with the bank.
• Prepares the payroll journal entries and uploads them into the NetSuite
  
  

Compliance

SSS, PhilHealth, Pag-ibig

• Ensures that contributions and payment for loans are remitted to the respective agencies on time
  
  

BIR

• Reviews the monthly, quarterly, and annual alphalist of payees for income taxes withheld, and VAT RELIEF prepared by the Accountant and lodge them by eSubmission through email
• Prepares and files the following tax returns through BIR's eFPS and pay tax dues through online banking:
• Monthly, quarterly, and annual withholding tax on purchases (0619E, 1601E-Q, 1604E)
• Monthly and annual withholding tax on salaries (1601C, 1604CF)
• Quarterly and annual income tax (1702Q, 1702)
• Quarterly fringe benefit tax (1603)
• Monthly and quarterly VAT return (2550M, 2550Q)
• Monthly and quarterly final tax return (0619F, 1601F)
• Documentary stamp tax (2000) - as needed
• Reviews the loose-leaf books of accounts, and ensures they are lodged on time after the book-binding
• Reviews the annual alphalist of employees for taxes withheld and ensures it's lodged on time along with the employee signed BIR forms 2316
• Liaise with the BIR examiner during audit when a LOA is received, and with the legal counsel for that matter, when needed
• Engages the services of Tax Lawyers to do the Transfer Pricing Study & Documentation and assists in providing the requirements
• Meets with the BIR personnel during Tax Mapping
• Lodges the Audited Financial Statements
• Complies to new issuances as needed
  
  

SEC

• Complies to new issuances as needed
• Ensures that the General Information Sheet is lodged annually and on-time
• Lodges the Audited Financial Statements on time
• Prepares and lodges the General Form for Financial Statements on time
  
  

PEZA

• Prepares and lodges the Ecozone Monthly Performance Report (EZMPR)
• Submits the following reports:
• Quarterly Income Tax Return with the proof of payments to BIR and Taguig LGU
• Annual Income Tax return
• Audited Financial Statements
• Prepares and submits the following Annual Reports:
• Annual Tax Incentives Report (ATIR)
• Annual Benefits Reports( ABR)
• Prepare and lodge Farm-in permit (8105) for new equipment
• Prepare and lodge Farm-out permit (8106) for equipment to be brought out of the Ecozone
• Renew the following annually:
• Certificate for VAT-zero rating
• Certificate for Available Incentives
• 5% Gross Income Tax
• Assist in the renewal of Annual PEZA Permits
  
  

Local Government Unit (LGU):

• Obtain annual Barangay Permit
• Prepare the requirements and lodge the application for renewal of Mayor's Business Permit
• Pay Taguig LGU's quarterly 2% gross income tax share
  
  

Corporate Secretarial

• Prepare and issue secretary certificates and board resolutions as required
• Review and arrange signing of annual minutes with directors and legal counsel
• Maintain custody of corporate records, including articles of incorporation, by-laws, stock books, and all statutory certificates and permits
  
  

Relationship Management

• Develop and maintain strong, collaborative relationships with key external stakeholders, including vendors, suppliers, auditors, bankers, tax advisors, legal counsel, government agencies, and other service providers
• Act as the primary finance point of contact, ensuring effective communication, timely resolution of issues, and alignment with company objectives
• Negotiate and manage service agreements to support operational and strategic goals
  
  

Requirements

Tertiary Degree in Bachelor of Science in Accountancy

Must haves:

• Proficient in:
• General Accounting
• Taxation
• Payroll review
• Government compliance
• NetSuite
• MS Excel - Pivot, Index-Match
• Google docs, sheet
• BIR eFPS
• BIR Alphalist System
• BIR VAT RELIEF System
• PEZA EZMPR
• Preparation of books of accounts for BIR
• Proficient in ERP systems
• Attention to detail
• Strong sense of integrity, credibility, and confidentiality
• Strong organizational skills
• Nice-to-haves:
• Experience in NetSuite
• Basic audit skills and know-hows
• Basic Corporate Secretarial Skills
• Knowledgeable in preparing GIS and GFFS
• Updated with PFRS and issuances of the BIR and SEC