Finance & Admin Officer

Title: Finance & Admin Officer

This position is responsible for overseeing the financial and administrative operations of the organization and maintaining financial and operational accountability to stakeholders. Working collaboratively with the leadership team of the Foundation, this role will lead the management of the Foundation’s finances and operations and be responsible for ensuring that the Foundation is managed in a responsible, ethical and accountable manner, compliant with relevant regulations and stakeholders.

Key Result Area 1: FINANCIAL MANAGEMENT

• Financial Reporting: Lead the review, analysis and reporting of the foundation’s financial performance and position, and ensuring the financial reports are accurate, transparent and in compliance with relevant laws and regulations.
• Budget Management: Ensure that processes and tools are in place to facilitate the development and implementation of a budget that aligns with the Foundation’s goals and objectives. Ensures regular monitoring including budge adjustment recommendation as needed as well as Cash/Fund Management and Controls.
• Internal Controls: Leads the implementation of internal controls including audit and review of JGF and its partners, to ensure the accuracy and integrity of financial transactions
  
  

Key Result Area 2: ADMINISTRATIVE OPERATIONS

• Operational Efficiency: Ensure the streamlining of administrative processes to improve efficiency and productivity within the organization.
• Office Management: Ensure that systems are in place to support the effective and efficient operations of a well-run and organized office with sufficient facilities, equipment and supplies.
• Human Resources: Ensure the access of the Foundation team to employee services and various engagement programs that foster a positive and supportive work environment.
• Logistics and Other Support: Ensure the access of the Foundation team to reliable and cost-efficient service providers for transportation, venues and events and others
  
  

Key Result Area 3: PROGRAM SUPPORT

• Partnership Agreements: Reviews partnership agreements ensuring that all legal and financial terms subscribe to policies and guidelines set by the foundation in collaboration with the Legal group.
• Financial Assessment of Proposals: Review and assess area-specific proposals received from the finance standpoint, and provide recommended actions accordingly.
• Resource Management: Lead the process of ensuring the timely release of grants on a regular basis, ensuring adherence with the Foundation’s policies and guidelines.
  
  

Key Result Area 4: TEAM MANAGEMENT & DEVELOPMENT

• Recruitment, hiring and engagement: Enable a motivated and effective work force by attracting, developing, coaching, and retaining high-performance team members, empowering them to elevate their level of responsibility and performance.
• Talent assessment and development: Responsible for the professional development of staff, empowering staff to develop, achieve their objectives through appropriate coaching, training and support.
• Performance Management: Work with staff to develop objective performance measurements across all sites, to ensure consistent, high-quality evaluation and goal setting for all, including achievement of both program and individual development goals.
  
  

Essential Traits

• Strategic Thinking – the ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan
• Financial Acumen – understanding of financial management, accounting, budgeting and financial reporting
• Compliance expertise – demonstrated knowledge of laws, regulations and standards relevant to the foundation’s operations and the ability to ensure that the foundation is in compliance with relevant requirements
• Communication skills – excellent ability to communicate complex financial and regulatory information to staff and stakeholders in a clear, concise and easily understandable manner
• Attention to detail – a keen eye for detail and ability to catch mistakes and identify potential problems
• Ability to work in teams - a strong sense of collaboration within and across teams
• Systems Management - Demonstrated success in developing systems, tools and processes for data and management reporting
• Adaptability – the ability to handle multiple tasks, priorities and changing circumstances
• Familiarity of human resource function, employee performance improvement plans, and corrective action policies
• Personal qualities of integrity, credibility, and a commitment to and passion for the Foundation’s mission