Facilities Procurement Supervisor

Position Summary

Reporting to the Office & Facilities Manager, this position is responsible for sustainable

procurement initiatives, including contract management, supplier relationship management,

supporting procurement projects across all business unit of RCG GBS, supervises vendor contract administration /management services responsible for the end-to-end purchasing function

through to accounts payable. Responsible to perform strategic procurement activities across multiple categories of spend, to support business requirements for all office administration including office supplies, commodities, corporate-branded merchandise, consumables, and inventory management. This position manages, plans and coordinates office & facilities,

administrative procedures & systems as well as devising ways to streamline processes.

Essential Duties And Responsibilities

Local Procurement:

• Researches suppliers from a variety of usual and unusual sources.
• Develops sourcing strategies and contract negotiation.
• Develops a procurement and negotiation strategy based on few variables.
• Plans, organizes, directs, controls and communicates all strategic sourcing activities related to procurement and purchasing for office administration requirements.
• Performs moderately complex price analysis based on few variables and confers with suppliers to obtain product or service information such as price, availability and delivery schedule.
• Negotiates price, availability, and works with Logistics to define transportation and delivery schedule. (i.e. ordering and storing schedule).
• Assists and initiates request to prepare and review contracts, bids, proposals, and vendor agreements for legal correctness, terms/ conditions, and acceptability of items to specifications and compliance with company vendor accreditation process.
• Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and sourcing strategies to ensure quality, price, delivery, and service delivery.
• Manages supplier performance to ensure consistent service, high quality and low costs of goods/services.
• Oversees all activities related to the management of assigned spend, from intent to purchase through delivery of commodity/service.
• Manages vendor accreditation.
  
  

QUALIFICATIONS

• Bachelor’s degree or equivalent required.
• Ability to work in a fast-paced environment with multiple projects and priorities.
• Negotiation and analytical skills required.
• Good organization, time management and scheduling skills.
• Strong interpersonal skills and ability to communicate in a multicultural environment with all levels of employees and management.
• Advanced knowledge of Microsoft Office products, specifically Excel and Powerpoint.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.