Facilities Officer

JLL


Date: 2 weeks ago
City: Mabalacat City
Contract type: Full time
Job Description

  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Assist in carrying out safety procedures when needed
  • Site Operations Management
  • Assist in the implementation of Industry Best Practice operations
  • Conduct site inspections and assessments to ensure all facility procedures and performance measures are maintained at all times
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Must be able to work, including off hours, weekends, and emergency conditions.
  • Assist the Facilities Manager with management, review and reporting on operational expenditure forecasts and budgets.
  • Follow established escalation procedures and incident reporting procedures
  • Communicate effectively with clients designated Managers and peers, keeping them informed of relevant activities.
  • Provide input to a monthly operations report for delivery to key client contacts detailing any significant issues that affected the property during the previous period.
  • Facilitate regular contractor meetings to discuss performance and ensure Vendor Management score sheet is completed monthly together with minuted meetings for major vendors such as Cleaners and M&E

Specific Qualifications-

  • Associate or Bachelor’s degree in Facilities, Engineering, Property, Business, or related field desirable.
  • At least 4-5 years’ experience in facilities management
  • Strong English verbal and written communication skills
  • Computer Literate

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