Facilities and Admin Supervisor

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Job Description

• Ensure all property leases, contracts and other required data are captured and accurately reported, tracked, updated, and filed appropriately.
• Acts as a local escalation point for Travel related concerns, Handles all client/staff inquiries in connection with their: duration of stay, accommodations, transportation requirements, other requests and other reservations.
• Deals with service providers in negotiating rates for all possible company requirements.
• Ensures that the transportation service is at par with the best type of service and monitors the maintenance of the vehicles.
• Answers post-travel concerns of the staff/clients, including those concerning charges and payments.
• Records and maintains minutes of all Travel Admin meetings.
• Arranges the staff/client’s travel requirements and itinerary.
• Receives, monitors and processes billing statements and requests for payment.
• Ensures that all cost related items are reported and properly monitored.
• Ensures optimal utilization resources to avoid unnecessary overtime and or wastage.
• Provides cost-benefit analysis and cost comparison for required goods or services.
• Ensures that all contracts entered with third party vendors such as leasing, logistics and, hotel and transport, etc. are updated.
• Monitors the vendor performance based on the contract’s scope of work and ensures that these are delivered accordingly.
• Responding appropriately to emergencies or urgent issues as they arise
• Perform any other responsibilities assigned under Group, Country, Business or Functional policies and procedures.
  
  

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