Facilities & Administration
Principal Global Services
Date: 14 hours ago
City: Taguig
Contract type: Full time
Responsibilities
Ensures smooth daily operation of office facilities, administrative services and regulatory compliance. Serves as liaison with building administration to maintain a safe, functional, and productive workplace.
Key Responsibilities
Facilities Services
Qualifications:
Ensures smooth daily operation of office facilities, administrative services and regulatory compliance. Serves as liaison with building administration to maintain a safe, functional, and productive workplace.
Key Responsibilities
Facilities Services
- Manage daily shuttle operations including scheduling and coordination with transport vendor and estate administrator ensuring that permits for shuttle services are regularly updated.
- Monitor and report on electricity, water and HVAC usage aiming for operational efficiency and cost control.
- Review and process invoices for facilities and admin-related services.
- Monitor and replenish office and pantry supplies in line with consumption patterns.
- Process work permits and access clearance for vendors and maintenance contractors.
- Conduct facilities orientation as part of the onboarding process for new hires. Provide walkthrough of the office amenities, emergency exits, shuttle schedules, and general office policies.
- Manage daily operations and performance of on-site food concessionaire or pantry vendors to ensure quality, cleanliness, and service reliability.
- Liaise with Department Heads to prepare for executives or client visits, ensuring shuttle services, meeting rooms, workspaces, food requirements, and support services are ready.
- Serve as the key point of contact for building-related issues. Coordinate with Building Administrator for maintenance requests, inspections, and shared services.
- Oversee the allocation and issuance of lockers to employees. Maintain an updated locker inventory and ensure accurate record of assignments and returns.
- Oversee the scheduling, setup, cleanliness, and availability of all meeting and conference rooms.
- Manage the maintenance, cleanliness and upkeep of employee recreation and wellness rooms.
- Administer parking space allocation for employees and visitors.
- Oversee the daily operation of the on-site clinic in coordination with third-party vendor. Ensure clinic facilities, equipment, and medical supplies are well-maintained and compliant with DOLE/OSH Standards.
- Oversee and manage daily housekeeping operations to maintain cleanliness, hygiene, and orderliness in all workspaces including production floor, meeting rooms, pantries, and common areas.
- Coordinate and monitor the performance of third-party housekeeping vendors to ensure SLAs are met.
- Ensure adequate stock and timely replenishment of cleaning materials and restroom consumables.
- Oversee the performance and compliance of all facilities and admin-related vendors, including housekeeping, shuttle services, concessionaires, clinic providers, and maintenance contractors.
- Build and maintain strong vendor relationships to ensure timely service delivery, issue resolution, and cost-effective solutions.
- Track vendor related expenses and support procurement and finance teams with documentation for invoicing and audits.
Qualifications:
- Bachelor’s degree in business administration, or related field.
- Must have at least 5 years of working experience in facilities and administration, preferably in a BPO environment.
- Experience handling multiple vendors and service providers under strict performance and cost metrics.
- Strong interpersonal skills and communication skills; able to interact with cross-functional teams and all staff levels.
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