Facilities Admin Support

Duties And Responsibilities

Shuttle Service Management:

• Arrange and schedule shuttle for Plant’s visitors, VIP, Customers, Auditors and Employe
• Verification and checking of shuttle provider billings.
• Implement and design continues improvement of the shuttle services.
• Fast resolution of issues from TE side and Service Provider.
  
  

Accommodation And Hotel Booking Management

• Manages and Arranges Hotel Bookings for VIP, Visitors and Travellers.
• Manages Accommodation for long staying foreign travellers such as but not limited to the following:
• Apartment/Condo or Staff House Accommodation
• Ensure Utility Provision (Electricity, Internet, Water, etc)
• Food Provision and Delivery Management
• Verification and checking of provider billings.
  
  

Canteen Services Management

• Ensure sufficient food is provided at the plant and communicated to the services provider and employees.
• Arranges food/snacks for long meetings and visitors at the plant through canteen provider.
• Lead the canteen committee team to ensure all concerns is well communicated to the third-party provider.
• Verification and checking of provider billings.
  
  

Visa Application And Processing

• Manages plant’s request for VISA application for traveller from the plant as well as the incoming visitors.
• Arranges Flight Booking and Schedule with the Travel Agency
• Verification and checking of provider billings.
  
  

Office Supply Management

• Manages plant consumption and monitor each department’s office supply consumption for possible cost savings.
• Preparation of office supply forecast for the coming year.
• Prepares needed Purchase Request of the Office Supply
• Coordinate to all department by requesting the needed office supply as well as their monthly consumption and withdrawals.
  
  

Employee’s Locker Management

• Manages employee’s locker assignment and ensure good housekeeping and safety of all their belongings.
• Coordinates with HR for the incoming employee to ensure sufficient locker is provided.
  
  

Employee’s Engagement Activity

• Support HR’s activity related to employees engagement logistically (shuttle, venue, food, uniform, etc)
  
  

Others

Engages and participate in plant’s cost reduction program, Safety, Quality and support Operations in all its capacit

Qualifications

• Graduate of any 4 year or 5year bachelor’s degree with 5years minimum experience in Admin Services
• Highly organized, systematic, and responsive to employees request and concerns
• Can be able to communicate in all levels of the organization.
• Has negotiation skills and able to work under pressure with ease and confidence.
  
  

Job Overview

Coordinates and performs administrative tasks for physical moves of people and equipment within an organization.

Job Requirements

• Providing support services for other departments' needs regarding facilities in a timely manner.
• Maintaining log of incidents, accidents and other security and safety issues for reporting purposes.
• Performing maintenance, repair and improvement of physical systems and equipment.
• Monitoring various facility systems and performing routine tests on all equipment.
  
  

What your background should look like

Generally requires Bachelors degree in appropriate field or local equivalent with a minimum of 3 years of progressively responsible professional level experience

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork