Executive Virtual Assistant

We are seeking a highly capable, proactive Executive Virtual Assistant to support the CEO of multiple fast-paced, growth-focused companies in telecom, tech, and the restaurant industry. This role goes far beyond calendar management—you will serve as a strategic extension of the executive team, driving research, outreach, and operations with little to no handholding.

The ideal candidate is resourceful, AI-savvy, lead-gen fluent, and operates with extreme ownership. If you can take a task with minimal context and deliver results—this role is for you.

About Vivant:

Vivant is a fast-growing provider of managed connectivity solutions, specializing in delivering reliable internet, VoIP, managed networks and security to restaurants, dealerships, healthcare providers, retailers, and small to medium-sized businesses.

We help businesses eliminate outages with 100% uptime solutions that keep your business connected to your business essential tools.

We are looking for a goal-driven, highly organized individual to join our growing team.

If you are extremely organized, pay attention to smallest details, very structured in your day to day and goal-driven, welcome to Vivant, you will fit right in!

A day to day life as an Executive Assistant:

• Serve as the CEO’s right hand—manage calendar, emails, priorities, and follow-ups without constant oversight
• Conduct deep lead generation using Apollo, RocketReach, Hunter.io, LinkedIn, and other tools with only basic input (e.g., company name, role, or employee name)
• Scrub and validate lead lists using ZeroBounce or similar tools, then run outbound campaigns via Lemlist
• Execute and manage email marketing campaigns from list building to copywriting, sequencing, and performance tracking
• Prepare briefs, research decks, and partnership dossiers by sourcing data from multiple platforms efficiently
• Coordinate with vendors, legal, and internal teams on contract prep, signature follow-ups, and operational tasks
• Manage podcast and event logistics, including guest sourcing, outreach, scheduling, and tech setup
• Troubleshoot tasks independently—think strategically and execute without asking "how"

Table Stakes:

• Proven experience as an Executive Assistant or in a high-performance operations or marketing support role
• Expert-level skills in Apollo, RocketReach, Hunter.io, LinkedIn, ZeroBounce, Lemlist, and GoDaddy
• Strong grasp of email marketing workflows, lead validation, and CRM hygiene
• Demonstrated ability to figure out vague or loosely defined tasks and produce results without constant guidance
• Fluent in Google Workspace, Notion, Zoom, Canva, etc.
• AI-savvy—comfortable working with AI tools, crafting effective prompts, and understanding how to train/customize AI models for productivity
• Strong written and verbal communication in English
• Bonus: Familiarity with SaaS, telecom, or restaurant tech industries

Benefits:

Service Incentive Leave (SIL) after 6 months

HMO after 6 months

13th month pay

Allowances

Schedule:

8 hour Shift

Graveyard

Application Question(s):

• Rate your English speaking skills from 1-10. 10 being the best
• Rate your English writing skills from 1-10. 10 being the best
• This requires working the night shift. Are you OK with this?
• Have you ever worked for a US Executive before?

Job Type:

Full-time, Onsite (Cebu Based)

Experience:

Executive Assistant: 3 years (Required)

Be so good that you can’t be ignored!

Join Vivant and take your career to the next level!

Tip:

When applying, please include relevant data about your past successful campaign and the results, not the process.

Due to the extensive number of resumes, we look for relevant experience, success in past campaigns, and an understanding of marketing when deciding which candidates to interview.