Executive Personal Assistant - Philippines | Remote
OpsArmy Careers
Date: 12 hours ago
City: Remote
Contract type: Full time
Remote
Executive Personal Assistant (Full-time | Remote)
About The Role
We are seeking a highly organized, proactive, and resourceful Executive Personal Assistant to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment, communication skills, and the ability to operate in a fast-paced, dynamic environment.
The ideal candidate is a high-performing individual who thrives in a structured yet entrepreneurial setting someone who can anticipate needs, handle complexity, and execute with precision.
Apply here: https://operationsarmy.com/application
Experience & Background
I. Professional Support
About The Role
We are seeking a highly organized, proactive, and resourceful Executive Personal Assistant to provide end-to-end professional and personal support to a senior executive. This role requires exceptional judgment, communication skills, and the ability to operate in a fast-paced, dynamic environment.
The ideal candidate is a high-performing individual who thrives in a structured yet entrepreneurial setting someone who can anticipate needs, handle complexity, and execute with precision.
Apply here: https://operationsarmy.com/application
Experience & Background
- 3-7 years of experience supporting senior executives, founders, or investment professionals in high-performance environments (private equity, venture capital, consulting, or tech).
- Proven success in calendar management, travel coordination, and complex communication handling across multiple time zones.
- Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
- Background in operations, chief of staff, project management, or client service is preferred.
- Degree in business, finance, communications, or equivalent operational experience in a fast-paced environment.
- High English fluency (written and spoken) is essential.
- Ideal for a sharp and quick-thinking candidate who can multitask effectively and think several steps ahead.
I. Professional Support
- Project Management: Support planning and execution of key initiatives. Identify priorities, track progress, and help drive projects to completion.
- Time & Calendar Management: Strategically manage the founder’s calendar, balancing meetings, travel, and preparation time to protect focus and energy.
- Gatekeeping & Communication: Serve as the first point of contact for internal and external stakeholders. Screen and prioritize requests with professionalism and sound judgment.
- Meeting Preparation: Coordinate logistics, draft agendas, and ensure the founder is fully prepped with relevant materials and clear objectives.
- Relationship Management: Maintain and strengthen relationships across investors, partners, and key stakeholders through proactive follow-ups and communication.
- HR Support: Manage and update employee data; support reporting, compliance tracking, and HR-related projects.
- Travel & Finance: Coordinate all domestic and international travel, including flights, accommodations, and itineraries. Manage business expenses, reimbursements, and reconciliations.
- Content & Brand Building: Draft LinkedIn posts, newsletters, and follow-up messages that reflect the founder’s brand and voice.
- Event & Offsite Planning: Plan and execute investor dinners, founder salons, retreats, and board meetings end-to-end from guest list curation to logistics and post-event follow-up.
- Complex Personal Tasks: Manage personal projects such as home or apartment searches and vendor coordination (brokers, contractors, etc.).
- Life Management: Schedule dinner reservations, personal travel, family logistics, and special events with care and discretion.
- Errands & Purchases: Oversee gift buying, shipping, and event preparation for personal and professional occasions.
- Seasonal & Gifting Calendars: Maintain a proactive gifting calendar for family, investors, LPs, and professional relationships.
- VIP Entertainment & Reservations: Secure high-demand dining and entertainment bookings.
- Home Services Coordination: Organize maintenance, repairs, and vendor visits to ensure smooth household operations.
- Personal Finance & Administration: Track bills, manage reimbursements, and coordinate with accountants and legal advisors on personal filings and documentation.
- Health & Wellness: Schedule medical, fitness, and wellness appointments; handle insurance claims and other health-related logistics.
- Exceptional organization and time management skills.
- Strong written and verbal communication.
- High discretion and trustworthiness.
- Tech-savvy; comfortable with productivity and communication tools (e.g., Google Workspace, Slack, Notion, Zoom, expense apps).
- Anticipatory mindset able to predict needs and resolve issues before they arise.
- Calm under pressure, with a “no task too small” attitude.
- Professional, polished, and dependable.
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