Executive Operations Partner (Executive Assistant) | Demand.io - 44549706627

Somewhere


Date: 3 weeks ago
City: Remote
Contract type: Full time
Remote
Position : Executive Operations Partner

Work Hours (Client) : 6pm-10:30pm (Manila time) required. Remaining 4-5 hours scheduled at candidate’s discretion to complete an 8-hour workday

Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Philippines or Any Region

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview

The Company:

At Demand.io, we operate on a different model. We are a studio, not a factory. For 15+ years, we've been independent and founder-led, which allows us to focus on building systems people can trust. Our small, elite team works like a Special Forces unit, and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment.

The Mission

Your mission is to be the CEO's direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence, upholding critical day-to-day operations from the CEO.

We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking, solve problems proactively, and deliver results without needing constant instructions or corrections.

Duties And Responsibilities

Be the high-agency operational partner to the Founder & CEO of a profitable, AI-native company.

Focus: Operational support for CEO & recruiting operations

Key Note: Not traditional EA - more technical, tactical, and process-driven

Core Responsibilities

  • Recruitment Operations
    • Schedule interviews, coordinate calendars, and track recruitment pipelines in Notion
    • Ensure smooth communication between CEO, recruiting lead, and candidates
    • Follow up on actions and feedback


  • Executive Support
    • Assist CEO with one-on-ones (meeting prep, transcription, follow-ups)
    • Manage internal systems (Google Drive, Dropbox, Notion)


  • Team Coordination
    • Delegate tasks to senior VAs in the Philippines (no direct reports)
    • Support discipline and efficiency in VA team operations


  • Technical Operations
    • Comfortable with AI tools (ChatGPT, Google Gemini, Anthropic Cloud)
    • Able to learn new systems quickly; Notion experience preferred
Minimum Requirements

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 5+ years of related experience

  • Experience:
    • Executive Assistant - required
    • Recruitment exposure - preferred but not required
    • Project management/Operations Management - a strong plus


  • Skills & Traits:
    • Proactive, independent, hands-on “doer”
    • High ability to learn new systems and absorb processes quickly
    • Tech- and AI-savvy
    • Excellent English (C2 proficiency)


  • Mindset:
    • Critical thinker, comfortable with ambiguity
    • Can make decisions without constant oversight


  • Technical Requirements
    • Systems: Notion (BIG PLUS), Gmail (mail merge), Google Calendar, Google Drive, Dropbox
    • AI Tools: ChatGPT, Google Gemini, Anthropic Cloud

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