Executive Operations Partner (Executive Assistant) | Demand.io - 44549706627

Position : Executive Operations Partner

Work Hours (Client) : 6pm-10:30pm (Manila time) required. Remaining 4-5 hours scheduled at candidate’s discretion to complete an 8-hour workday

Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Philippines or Any Region

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview

The Company:

At Demand.io, we operate on a different model. We are a studio, not a factory. For 15+ years, we've been independent and founder-led, which allows us to focus on building systems people can trust. Our small, elite team works like a Special Forces unit, and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment.

The Mission

Your mission is to be the CEO's direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence, upholding critical day-to-day operations from the CEO.

We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking, solve problems proactively, and deliver results without needing constant instructions or corrections.

Duties And Responsibilities

Be the high-agency operational partner to the Founder & CEO of a profitable, AI-native company.

Focus: Operational support for CEO & recruiting operations

Key Note: Not traditional EA - more technical, tactical, and process-driven

Core Responsibilities

• Recruitment Operations
• Schedule interviews, coordinate calendars, and track recruitment pipelines in Notion
• Ensure smooth communication between CEO, recruiting lead, and candidates
• Follow up on actions and feedback

• Executive Support
• Assist CEO with one-on-ones (meeting prep, transcription, follow-ups)
• Manage internal systems (Google Drive, Dropbox, Notion)

• Team Coordination
• Delegate tasks to senior VAs in the Philippines (no direct reports)
• Support discipline and efficiency in VA team operations

• Technical Operations
• Comfortable with AI tools (ChatGPT, Google Gemini, Anthropic Cloud)
• Able to learn new systems quickly; Notion experience preferred
  

Minimum Requirements

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 5+ years of related experience

• Experience:
• Executive Assistant - required
• Recruitment exposure - preferred but not required
• Project management/Operations Management - a strong plus

• Skills & Traits:
• Proactive, independent, hands-on “doer”
• High ability to learn new systems and absorb processes quickly
• Tech- and AI-savvy
• Excellent English (C2 proficiency)

• Mindset:
• Critical thinker, comfortable with ambiguity
• Can make decisions without constant oversight

• Technical Requirements
• Systems: Notion (BIG PLUS), Gmail (mail merge), Google Calendar, Google Drive, Dropbox
• AI Tools: ChatGPT, Google Gemini, Anthropic Cloud