Executive Operations Manager
LoftyHire
Date: 3 weeks ago
City: Remote
Contract type: Full time
Remote
Full-Time | Remote | Open to all PH Candidates (female-preferred)
We are seeking a sharp, proactive, and highly organized Executive Operations Manager to work directly with a leadership team. This is a mission-critical role designed for a seasoned professional who thrives in a dynamic, fast-paced environment and has a strong track record supporting C-suite executives or founders in demanding operational roles.
Responsibilities:
We are seeking a sharp, proactive, and highly organized Executive Operations Manager to work directly with a leadership team. This is a mission-critical role designed for a seasoned professional who thrives in a dynamic, fast-paced environment and has a strong track record supporting C-suite executives or founders in demanding operational roles.
Responsibilities:
- Executive Support: Manage inboxes, calendars, follow-ups, and correspondence for Founders and senior leadership.
- Project & Task Management: Lead and track internal projects across departments, ensure timely delivery, and follow up with key stakeholders.
- Quality Assurance: Review and QA deliverables from internal teams to ensure alignment with expectations and standards.
- Candidate & Team Coordination: Assist with candidate screening, basic onboarding plans, and team accountability.
- Administrative Operations: Register tools, liaise with support teams, handle basic HR, light IT, and general admin functions.
- Lead Engagement: Occasionally handle inbound lead calls from Facebook or other platforms.
- Special Projects: Take ownership of high-impact, ad hoc initiatives as assigned by the Founders.
- At least 3 years of similar recent experience (within the last 5 years) in a full-time role supporting a C-Suite executive, Founder, or VP-level leader.
- Worked from a fast-paced agency, consultancy, or service provider environment.
- Familiarity with Amazon FBA or general e-commerce workflows.
- Experience with automation tools like Make.com or Zapier is a strong advantage.
- Exceptional written and verbal communication, with a preference for a strong U.S. accent for client-facing interactions.
- Intelligent, resourceful, proactive, and highly detail-oriented. Thrives under pressure and doesn't wait to be told what to do.
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