Executive Operations & AI Automations Specialist - Freelance, Remote
Magic
Date: 3 weeks ago
City: Taguig
Contract type: Full time
Remote

Department: Support & Leadership
Location: Philippines
Compensation: $7.00 / hour
About the Client
Our client is a dynamic, award-winning family business that produces immersive, independent documentaries across health, wellness, and entrepreneurship. Their projects are distributed internationally and have earned acclaim for their authentic, experience-driven storytelling. This fast-paced, multi-brand environment values innovation, continuous learning, and a hands-on, growth-oriented approach.
Why does this role exist?
As the business expands into new ventures and manages a growing portfolio of projects, the founders seek a high-agency specialist to streamline operations and supercharge productivity. This role will help transform fast-moving ideas into structured, scalable workflows by leveraging AI and automation tools, while ensuring seamless communication and follow-through across all brands. The mission is to empower the leadership team to focus on strategy and creative direction by optimizing systems, processes, and team coordination.
The Impact you’ll make
Executive and Administrative Support
- Manage multiple executive inboxes and calendars with discretion and strategic oversight.
- Draft, edit, and send professional communications and internal memos.
- Prepare meeting briefs, summaries, and supporting documents.
- Relentlessly follow up on outstanding action items.
- Utilize ChatGPT and other AI tools daily to draft communications, automate repetitive tasks, and troubleshoot workflows.
- Recommend, build, and implement tools like Zapier, Notion, and GoHighLevel to accelerate productivity.
- Create and update Standard Operating Procedures (SOPs) across all business areas.
- Audit existing processes and identify opportunities to simplify, consolidate, or automate.
- Track the effectiveness of key workflows and provide regular reports.
- Ensure all tasks are efficiently tracked and completed with speed and accuracy.
- Assist with real estate logistics such as vendor calls, maintenance requests, documentation, and rental follow-ups.
- Monitor deliverables from service providers and report any bottlenecks or missed deadlines.
- Manage communications with advertisers, vendors, media contacts, and press.
- Coordinate timelines, shipments, and creative asset requests for ongoing media projects.
Required:
- Minimum 2 years in an executive assistant, operations, or similar administrative role supporting founders or senior leadership.
- Proven daily experience with AI tools such as ChatGPT and automation platforms like Zapier or Notion.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Drive) and communication tools such as Slack.
- Demonstrable experience managing complex calendars and confidential communications.
- Strong written and verbal English communication skills.
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Expert at leveraging AI and automation to simplify and enhance business processes.
- Detail-oriented and highly organized, with an exceptional ability to manage multiple priorities.
- Proactive problem-solver who anticipates needs and takes initiative.
- Assertive yet tactful communicator, able to hold others accountable respectfully.
- Discreet and trustworthy, with a commitment to confidentiality.
- You thrive in fast-paced, entrepreneurial environments and are energized by new challenges.
- You are passionate about continuous improvement, learning, and leveraging technology for better outcomes.
- You take pride in delivering polished, reliable work and following through on every commitment.
- You believe in leading by example and value authenticity, transparency, and a solutions-first mindset.
- You’re excited to support a mission-driven team making a real impact in wellness, media, and business.
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 6 PM EST (Eastern Standard Time)
- Occasional weekend availability for urgent matters
- 40 hours per week
- $7 per hour
- No benefits package included
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Credit and Collections Lead
Atlassian,
Taguig
1 day ago
OverviewWorking at AtlassianAtlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity. Interviews and onboarding are conducted virtually, a part of being a...

Supervisor, Customer Service Ops (OptiFreight)
Cardinal Health,
Taguig
2 days ago
What Customer Service Operations Contributes To Cardinal HealthCustomer Service Operations is responsible/a catalyst for providing proactive solutions, inquiry research/resolution, and root cause analysis. Acting as liaisons for both internal and external customers, Customer Service Operations enhances the customer experience by leveraging inbound and outbound channels.What is OptiFreight Logistics?We save our customers money on shipments they’re already receiving today by providing...

GDS Assurance - Audit Associate
EY,
Taguig
4 days ago
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working...
