Executive Assistant (With Bookkeeping experience) - 21758534795

Position : Executive Assistant

Working Hours : 9am to 5pm MT with overlapping schedule

Salary Range : $900-$1200/monthly

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our team. This role requires proficiency in task management and note-taking, with a strong emphasis on ensuring tasks are tracked and completed efficiently. The ideal candidate will have experience with QuickBooks Online (QBO) and possess a minimal accent for occasional customer support calls.

Key Responsibilities

• Task Management: Efficiently manage and track tasks to ensure nothing is overlooked. Implement systems to keep tasks organized and follow up as necessary.
• Note-Taking: Accurately record meeting notes and important information. Ensure that all details are documented and accessible.
• Customer Support: Handle occasional customer support calls, providing clear and professional communication.
• QuickBooks Online Experience: Utilize QBO for relevant financial tasks and support.
• Attention to Detail: Maintain a high level of accuracy in all tasks and documentation.
  
  

Qualifications

• Proven experience in task management and organizational skills.
• Familiarity with QuickBooks Online (QBO) is preferred.
• 1-3 years of experience
• Excellent note-taking abilities.
• Strong attention to detail and ability to keep track of multiple tasks.
• Ability to handle occasional customer support calls with a minimal accent.
• Excellent communication skills and a proactive attitude.
• DETAILED Notetaking and task management. Important to NEVER forget to document a task
• High accountability and project management skills
• Very well organized
• Talented "internet researcher" to research products, locations, competitors, etc (while taking detailed notes)
• Great organizational skills
• Data entry / spreadsheets / financial bookkeeping experience
• Fluent English with minimal accent (will be making calls for me)
• SOP creation and documentation(both based on tasks s/he completes as well as watching me and creating SOPs based on that)
• Researching courses, podcasts, YouTube videos, etc and taking detailed notes for me (timestamping the interesting parts)
• Bookkeeping across both personal finances and and MacherMedia finances
• Quickbooks experience a plus