Executive Assistant to the Founder and Chief AI Officer | Day Shift, Hybrid | Up to PHP 50K

GoTeam is seeking an experienced and dedicated Executive Assistant to provide comprehensive administrative support to our Founder & Chief AI Officer . This pivotal role involves managing a diverse range of tasks, including project management, communication coordination, travel arrangements, and research. The ideal candidate is a proactive and organized professional with excellent multitasking abilities and effective communication skills.

This role will report directly to the Executive Assistant and undergo comprehensive training to effectively support the Chief AI Officer and Founder.

As a managed operations company, we provide offshore employees to clients in various countries such as Australia, NZ, Singapore, and the US. We offer a friendly, professional team environment with numerous benefits, and we are proud of our caring and compassionate culture.

In This Position, You Will Be

Assistance to the Founder

• Provides comprehensive administrative support to the Founder
• Manages the Founder’s email, schedule, and appointments
• Prepares presentations, reports, and organizes events as required
• Undertakes ad hoc tasks to facilitate the Founder’s activities
  
  
  

Point of Contact and Stakeholder Engagement

• Serves as a communication hub, answering calls and conveying project updates
• Supervises and collaborates with stakeholders for the Founder
• Gathers and relays relevant information between project stakeholders
  
  
  

Record Management

• Establishes and maintains a well-organized filing system
• Keeps contact management information up-to-date
• Records meeting minutes and maintains detailed project records
  
  
  

Organizing Project Logistics

• Ensures project adherence to timelines and goals
• Coordinates schedules, finalizes meetings, and maintains project frameworks
• Monitors project progress, addresses issues, and manages risks for successful outcomes
  
  
  

Other Key Responsibilities

• Manages reports, special projects, and events
• Handles travel and calendar management tasks
• Conducts research, prioritizes tasks, and fosters strong working relationships
  
  
  

Skills And Qualifications

• Education: Bachelor's degree in business administration, management, or related field
• Experience: 2-3 years of relevant experience as an Executive Assistant for a Founder/Director
• Preferred Experience: Proven track record in effectively managing relationships with foreign clients or executives
• Software Familiarity: Advantageous if familiar with MS Office, scheduling software, project management software, etc.
• Time Management: Demonstrates good time management skills, able to juggle multiple tasks, manage time wisely, and prioritize work tasks effectively
• Communication: Exhibits good and effective communication skills, with the ability to explain tasks, projects, and meeting content clearly, ensure team understanding, and consistently meet deadlines
• Conflict Management: Possesses good conflict management skills
• Organization: Excellent organizational skills to manage meetings, schedules, appointments, phone calls, and documents
• Additional Skills: Experience in training or courseware management is a plus, keen attention to detail, strong work ethic with a focus on team success, and ability to work in a fast-paced environment.
  
  
  

Must be willing to work in a hybrid work arrangement, working from the office located in Cebu City, Cebu on specific days or whenever the Founder is present in Cebu City.

Your Benefits

• Company-provided laptop and an extra monitor for enhanced productivity and convenience.
• 7 Habits of Highly Effective People Training.
• Your copy of "Little Black Book for Stunning Success"
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life.
• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner.
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues.
• Free legal advice and financial consultations as part of the EAP.
• Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
• P1,000,000 Life Insurance coverage.
• Access to personal loans upon regularization, repayable via salary deduction
• Leave policy granting 10 days of annual leave, increasing to 15 days after one year.
• Welcome gift on your first day.
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards.
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights.
• Welcome Tea with the CEO and work anniversary celebrations.
• Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia.
  
  
  

Your Family's Benefits

• 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP).
• Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed.
• Free legal advice and financial consultations for four family members as part of the EFAP.
• Free Telemedicine for four family members.
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.
  
  
  

Our Story

In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.

In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.

The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.

Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.

Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.

At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.

Learn more about Our Culture here: https://go.team/ph/our-culture/

Work Set-up

Office