Executive Assistant (Remote)

Join our team as an Executive Assistant!

Are you based in Cebu and ready to be an absolute rockstar in an Executive Assistant role? Are you amazingly organized, a master communicator, and confident in handling projects with the management team? Do you want to be part of an awesome team where your contributions truly matter? We want to meet you!

Why You’ll Love Working With Us:

At ClearDesk, we connect amazing talent worldwide with clients who value their skills. Our mission is to help clients build top-performing teams cost-effectively while empowering remote talent to grow their careers and support their families. We believe in continuous learning and improvement, creating an environment where everyone thrive

What you’ll do:

• Keep Us on Track: Manage executive calendars, schedule meetings, and prioritize appointments to ensure every minute is maximized.
• Be Our Gatekeeper: Organize inboxes, flag priorities, and draft responses that keep communication flowing smoothly.
• Coordinate Seamless Travel: From booking flights to arranging transportation, you’ll make sure every journey is hassle-free.
• Craft and Polish: Prepare, proofread, and edit reports, presentations, and correspondence that leave a lasting impression.
• Be a Strategic Support: Conduct research and compile data to support decision-making and strategic planning.
• Prepare, proofread, and edit reports, presentations, and correspondence for internal and external stakeholders.
• Connect and Communicate: Serve as the go-to contact for clients, vendors, and internal teams, ensuring clear and effective communication.
• Keep Things Running Smoothly: Maintain confidential files, manage expense reports, and process invoices with precision.

What We’re Looking For:

• Proven experience as an Executive Assistant or in a similar administrative support role, preferably within a non-profit or educational environment.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Ability to oversee projects from start to finish, ensuring deadlines are met and goals are achieved.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and project management tools.

Who You Are:

• Detail-Oriented & Organized: You never let anything slip through the cracks.
• Proactive & Resourceful: You anticipate needs and find solutions before problems arise.
• Flexible & Adaptable: You thrive in dynamic environments and handle change with ease.
• Team Player & Communicator: You collaborate effortlessly and communicate clearly with all levels.
• Quick Learner & Tech-Savvy: You pick up new tools and systems like a pro.
• Professional & Approachable: You maintain a friendly, supportive demeanor while keeping things professional.

Tools You’ll Use:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Calendar, Gmail, Drive)
• Project Management Tools (Asana, Trello, etc.)
• Canva (Basic Design)
• Zoom (Virtual Meetings)

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).