Executive Assistant (remote)

Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? Do you thrive in a fast-paced, dynamic environment where efficiency and attention to detail are key? If so, Bamboo Works is looking for you to join our team as an Executive Assistant!

Note: We look forward to receiving your application! To ensure your submission is considered, please take a moment to follow the instructions in the "How to Apply" section below. Thank you for your attention to detail, and we can't wait to hear from you!

Bamboo Works is an international recruitment and staffing firm with a young and ambitious team, dedicated to empowering remote professionals and providing top-tier staffing solutions to clients worldwide. In this role, you’ll work directly with the founders to support daily operations. As our Executive Assistant, you will take ownership of key administrative tasks, streamline day-to-day processes, and provide essential support to the executive team. Your contributions will be vital in keeping everything organized and efficient, allowing the team to focus on driving growth and achieving success.

• Part-time: 20 hours per week to start (potential to grow into full-time)
• Remote Job
• Working Hours: Between 9 am - 6 pm Philippine time (flexible)
• Monthly Starting Salary: $400
  
  

What You’ll Do

• Administrative Support: Handle document organization, oversee team time tracking on Hubstaff, and provide executive assistance as needed.
• Financial Operations: Assist in invoicing, administrative tasks, and salary payments.
• Research & Applications: Research relevant events, awards, and opportunities, and manage applications for competitions and collaborations.
• Travel & Scheduling: Coordinate travel itineraries and assist with calendar management.
• Collaborate with Founders: Work closely with the company founders, ensuring smooth day-to-day operations and supporting key business initiatives.
• Marketing & Design: Take charge with marketing tasks, content creation, and design work as needed.
  
  

Who You Are

• University Thinking Level: Holds a bachelor's degree.
• Highly Resourceful & Independent: Able to figure things out with minimal instructions, anticipate needs, and take initiative.
• Experienced Executive Assistant: Has extensive experience assisting executives or founders of international organizations.
• Industry Knowledge: Previous experience working for a staffing, outsourcing, or BPO company is highly preferred.
• Organized Multitasker: Able to manage multiple tasks efficiently and keep operations running smoothly.
• Financially Savvy: Comfortable handling financial operations, including invoicing and salary payments.
• Strong Communicator: Able to hold the founders accountable for their deliverables and agreements, ensuring alignment and progress.
• Tech-Savvy: Quick to learn and adapt to the latest technologies and AI tools.
• Detail-Oriented: Ensures accuracy and thoroughness in all tasks, from financials to travel plans.
• Adaptable & Proactive: Thrives in a fast-paced environment and is comfortable handling changing priorities.
• Marketing & Design Experience: Familiar with marketing tasks and has a basic understanding of design tools and content creation.
• Nice-to-have: experience in using AI tools (Relevance, Open, MakeAI)
  
  

Why Join Us?

• Growth Opportunities: As Bamboo Works expands, so can your role, offering plenty of room for professional development.
• Work with an Impact: Help Bamboo Works connect top-tier remote talent with companies worldwide and make a meaningful contribution to a growing company.
• Supportive Culture: We value transparency, teamwork, flexibility, and integrity. Your work will be appreciated, and your ideas heard.
  
  

How To Apply

• Send Your Application:
• APPLY to this job ad and make sure to include your updated Resume/CV
• Answer the prescreening questionnaire here: https://forms.gle/9hmmEWDGnqnfFUX16
  

Think you have what it takes? We’re excited to find out!