Executive Assistant | Ortigas | Hybrid/Flexible | Mid Shift

Discover your 100% YOU with MicroSourcing!

Position: Executive Coordinator

Location: Cyberscape Beta, Ortigas, Pasig

Work setup & shift: Hybrid/Flexible work setup | Mid shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Our Client, ReSource Pro, is a 21-year-old leading provider of integrated, innovative operational solutions to US-based insurance organizations including brokers, managing general agents, carriers, and third-party administrators. Our Client, ReSource Pro, supports a wide range of business processes, with a focus on activities requiring deep domain expertise. They have a large and growing base of more than 10,500 employees based in the U.S., China, India, and Serbia with 400+ clients.

Your Role

As an Executive Coordinator, you will:

• Executive & Calendar Management
• Manage complex scheduling for C-suite executives, Board of Directors, and other senior leaders.
• Coordinate and prioritize high-level meetings, including agenda preparation and calendar maintenance.
• Maintain and support the corporate calendar.
• Travel & Event Planning
• Plan and book complex global travel (visas, flights, accommodations, ground transport).
• Coordinate executive trip agendas and ensure timely, accurate expense submissions.
• Support office visits for internal team members and external guests, including logistics and scheduling.
• Assist in organizing corporate events and board-related meetings/dinners.
• Meeting Preparation & Administrative Support
• Prepare meeting materials: agendas, presentations, talking points.
• Leverage support teams to delegate and complete tasks efficiently.
• Verify and manage transactions, including corporate credit card usage and consultant/vendor payments.
• Project Management
• Lead various corporate projects; manage deliverables and communicate updates to Lead Executive Coordinator.
• Ensure alignment with company strategy and maintain confidentiality in all matters.
• Team Collaboration
• Foster strong collaboration with internal departments and offshore support teams.
• Maintain relationships with other administrative staff to support business continuity and operations.
  

What You Need

Non-negotiables

Education & Experience

• Bachelor’s degree in Business Administration or related field.
• 5-7 years of executive-level administrative support experience.
  
  

Core Skills

• Strong organizational and multitasking abilities.
• Excellent written, oral, and presentation communication skills.
• High attention to detail and accuracy.
• Demonstrated discretion with confidential information.
• Professional demeanor and ability to remain composed under pressure.
• High sense of urgency and proactive follow-through.
  
  

Technical Proficiency

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint.
  
  

Other Requirements

• Ability to travel domestically.
• Comfortable interacting with both internal stakeholders and external partners (clients, vendors, etc.).
  
  

Preferred Skills/expertise

• Experience coordinating board meetings, executive dinners, and corporate events
• Proven ability to support both onshore and offshore teams across time zones.
• Familiarity with project management tools and methodologies.
• Strong customer service orientation and problem-solving mindset.
• Self-starter with a drive for continuous improvement and efficiency.
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply