Executive Assistant and Reporting Analyst

We're Hiring: Executive Assistant and Reporting Analyst!

We are currently on the lookout for an Executive Assistant and Reporting Analyst to join our team at Cloudstaff, the #1 workplace everywhere!

Role: Executive Assistant and Reporting Analyst

Work Arrangement: Work from Office

Location: Philippines - Angeles, Mabalacat, Ortigas, Makati

Schedule: Night Shift

Job Description

Inbox Management

• Take full ownership of the CFO and Presidents email inboxes
• Ensure Inbox Zero is maintained daily by triaging, organizing, and responding to emails as appropriate
• Proactively filter out spam and irrelevant communications using rules, deny entries in Fusemail and best practices
• Leave only emails that require direct executive attention or response
• Draft and send professional correspondence on behalf of the executives
  
  

Calendar & Scheduling

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Anticipate scheduling conflicts and proactively resolve them
  
  

Communication & Coordination

• Act as the primary liaison between the executives and internal/external stakeholders
• Prepare and review communications, presentations, and reports for executive meetings
• Coordinate logistics for meetings, conferences, and events, including venue selection and materials preparation
  
  

Administrative Support

• Create, maintain and organize confidential files and ensure the integrity of sensitive information
• Monitor and prioritize incoming requests, ensuring timely follow-up and resolution
• Assist with special projects and perform research to support executive initiatives
  
  

IT Support

• Manage IT Support Cases and Salesforce development coordination
• Build reports using Power BI and similar
• Sage 100 and Salesforce updates
• Performs all other duties as assigned
  
  

Qualification And Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

• High School Diploma (or GED or High School Equivalence Certificate)
• Bachelors degree preferred, two or more years commercial electrical experience; or equivalent combination of education and experience
  
  

Language Skills

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
• Ability to effectively present information to management, public groups, and/or board of directors
• Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors, etc.
  
  

Mathematical Skills

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
  
  

Computer Skills

• To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
  
  

Non-Negotiable Skills & Requirements

• Working knowledge of Power BI for data visualization and executive dashboards
• Experience using Sage 100 for financial or operational support
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and multitasking abilities with a keen attention to detail
• Outstanding verbal and written communication skills