Executive Assistant - 46110329353

Position : Executive Assistant

Work Hours (Client) : U.S. work hours with some flexibility

Pay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Philippines

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview

A privately held firm managing a large and diverse portfolio of commercial real estate assets across the United States. Our work spans acquisitions, development, leasing, financing, and long-term asset management. We operate with speed, precision, and a long-term mindset.

Duties And Responsibilities

We are hiring a high-performing Executive Assistant to support two senior executives at Innovative Advisory Group. This role blends classic administrative excellence with real estate-specific execution, operational coordination, and lifestyle management.

You’ll play a critical role in keeping priorities on track, managing day-to-day communications, and proactively handling business and personal logistics. From site visit planning to inbox triage — your work enables the executives to focus on high-impact decisions and long-term value creation.

This is a fast-paced, high-trust position for someone who thrives in dynamic and changing environments and brings professionalism, poise, and proactive thinking to everything they do.

Real Estate & Business Support

• Manage complex calendars involving site visits and internal reviews
• Track deadlines and deliverables across deal flow, development milestones, and transaction closings
• Prepare meeting agendas, take notes, manage follow-ups, and support reporting
• Coordinate company travel for business, conferences, and property tours
• Maintain corporate entity compliance with Government authorities.
• Coordinate Company-sponsored events
• Procure supplies for office, marina and gifts for vendors and Team Members
  
  

Personal & Lifestyle Coordination

• Arrange personal travel, vacations, and reservations
• Coordinate family schedules, household staff, and family appointments as needed
• Source gifts, handle personal errands, and manage special events
• Serve as liaison with personal service providers and vendors
  
  

Well-Being & Work-Life Rhythm

• Block and protect time for deep work, travel recovery, and wellness
• Schedule medical, fitness, or personal care appointments
• Support meal planning, groceries, or delivery scheduling
• Monitor weekly bandwidth and help rebalance as needed
  
  

Tasks To Assign To Executive Assistant

• Travel and flight coordination, scheduling, ground transportation and
• flight catering
• Lodging booking for out of town travel
• Correspondence with partners and vendors, including coordinating and setting up Teams meetings
• Vendor, client and team gifts
• Holiday greeting creation and dissemination
• Event coordination: Day at the Races, Christmas Parties, charitable
• events
• Ordering of supplies for office and Intrepid Landing
• Maintain company directory and contact list
• Maintain Corporate entity listing and Secretary of State compliance
• Meeting agendas
• Voting on investment proxy requests
  
  

Minimum Requirements

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 4+ years of related experience

Industry: Real Estate/Property Industry

Qualifications

• 4+ years supporting senior executives (real estate or financial services
• preferred)
• Experience working with or adjacent to real estate professionals,
• investors, or operators
• Tech-savvy with Office 365, Teams, DocuSign, and Entrata
• Creating SOPs
• Excellent written and verbal communication
• Strong organizational skills and follow-through
  
  

Ideal Candidate

• Discreet, trustworthy, and incredibly organized
• Unshakable under pressure and calm in fast-moving environments
• Proactive — solves problems before they show up
• Excellent communicator across email, calls, and internal notes
• Able to move seamlessly between professional and personal support
  
  

Preferred Experience

• Familiarity with real estate financing, lease administration, or transaction timelines
• Experience supporting founders, managing partners, or family offices
• Comfortable interfacing with vendors, lenders, and high-net-worth stakeholders
  
  

Why This Role?

You’ll be a key force behind two high-performing leaders responsible for managing and growing a significant commercial real estate portfolio. Your work will directly impact operational clarity, and personal bandwidth — giving them the space to focus on what moves the portfolio forward.