Executive Assistant

Position Title: Executive Assistant

Work Set Up: Work From Home

Schedule: 9:00 PM to 6:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly organized and proactive Executive Assistant with strong operations management experience and demonstrated proficiency in AI tools and automation. The ideal candidate will serve as a strategic right hand to the executive team-enhancing productivity, streamlining workflows, and ensuring operational excellence. Experience in business development is a strong plus, as this role will also support initiatives to grow partnerships, optimize client engagement, and drive efficiency across the organization.

What You’ll Do:

• Provide high-level administrative support to the executive team, including scheduling, travel coordination, communications, and confidential correspondence
• Streamline and optimize internal operations, leveraging AI and automation tools (e.g., ChatGPT, Notion AI, Zapier, or similar) to improve efficiency and decision-making
• Manage and track key projects, deliverables, and timelines, ensuring alignment with company goals
• Prepare presentations, reports, and data summaries to support executive decision-making
• Coordinate cross-departmental initiatives, ensuring clear communication and accountability
• Conduct research and assist with business development efforts, including prospecting, partnership outreach, and client follow-ups
• Maintain accurate records, documentation, and databases related to operations and business development activities
• Anticipate needs and proactively identify opportunities to support leadership effectiveness
  
  
  

What We’re Looking For:

• Bachelor’s degree in Business Administration, Operations Management, or a related field preferred
• 5+ years of experience as an Executive Assistant, Operations Manager, or similar role in a fast-paced environment
• Proven experience implementing or managing AI tools and automations to enhance productivity
• Strong understanding of business operations, systems, and workflow optimization
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities with discretion
• Proficient with productivity platforms such as Google Workspace or Monday.com
• Business development experience or exposure to client relations and partnership management is a plus
  
  
  

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!