Executive Assistant

Media Meter Inc.


Date: 1 day ago
City: Quezon City
Contract type: Full time
We are looking for a highly organized, proactive Executive Assistant to support the Chief Operating Officer (COO). This role involves managing schedules, coordinating meetings, preparing reports and presentations, and handling confidential information. Strong problem-solving, communication, and organizational skills are essential, along with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support:

  • Manage the COO’s calendar, schedule meetings, and arrange appointments.
  • Prioritize and organize daily tasks, ensuring all deadlines are met.
  • Coordinate and prepare agendas, meeting materials, and follow-up tasks for internal and external meetings.
  • Handle and prioritize incoming communications, including emails, phone calls, and correspondence.

Project Coordination

  • Assist with the planning and execution of key operational projects by tracking progress and ensuring that deadlines and deliverables are met.
  • Assist various teams across the organization by coordinating project meetings, creating presentations, and gathering and organizing data and reports.
  • Track the status of operational initiatives and provide updates to the COO.

Communication & Liaison

  • Act as the main point of contact between the COO and internal/external stakeholders, ensuring professional and effective communication.
  • Draft and proofread emails, presentations, reports, and other documents on behalf of the COO.
  • Manage confidential and sensitive information with discretion and professionalism.

Office And Operational Support

  • Coordinate with other teams to ensure smooth daily operations.
  • Manage and organize documents, contracts, and records related to operations.
  • Assist with the preparation of operational reports and performance tracking documents.

Event Planning And Travel Management

  • Organize conferences, meetings, and company events, ensuring logistics, participants, and materials are prepared in advance.
  • Plan the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips

Additional Duties

  • Provide support for special projects, research, and other tasks as assigned by the COO.
  • Continuously seek ways to improve efficiency and effectiveness within the COO’s office and the organization’s operations.

Minimum Qualifications

Education and Experience:

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • Open to fresh graduates. Relevant internships or coursework in administrative support or operations is a plus.

Skills

  • Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
  • Strong verbal and written communication skills.
  • Excellent interpersonal skills and the ability to interact with executives, employees, clients, and external partners professionally.
  • Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), email management, and scheduling tools
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong problem-solving skills, decision making, and attention to detail.
  • Ability to work independently, show initiative, and be resourceful.

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