Executive Assistant

Job Description

THE OPPORTUNITY

Our partner, an Australian law firm that focuses on Property Law, Wills & Estates, and Intellectual Property, and has been around for 40 years, is hiring for competent Conveyance Legal Assistant. The team has served the needs of many clients by focusing on a friendly, professional & efficient service. They pride themselves on their relationships with clients and their ability to provide a seamless and efficient service.

We are looking for a specialized Executive Assistant to undertake a variety of administrative and clerical tasks. The role reports directly to the Senior Legal Secretary, Senior Lawyer and Managing Principal of the Firm.

Key Responsibilities

• Manage and organize daily emails, set up client files, order contracts, and ensure accurate document filing within the appropriate folders.
• Provide comprehensive administrative support to the Director and wider legal team, contributing to smooth day-to-day operations.
• Ensure timely and accurate flow of information between stakeholders, supporting efficient legal operations.
• Researching and conducting data to prepare documents for review and presentation by Director.
• Preparing reports, and other documents and ensuring information is reviewed ahead of time.

Skills, Experience & Qualification

• Must possess working experience as an Executive Assistant, Personal Assistant or similar role.
• Ability to organize a daily workload by priorities.
• Ability to work independently and handle multiple tasks concurrently.
• Excellent communication skills, both written and verbal.
• Excellent MS Office knowledge.
• Has understanding for legal business workflow.
• Discretion and confidentiality.

ASW OFFERS

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.