Executive Assistant

You Lead the Way. We’ve Got Your Back.

#6th in Great Place to Work’s Best Workplaces List in the Philippines for 2023

#6th in Great Place to Work’s Best Workplaces List in the Philippines for IT-BPM for 2023

#8th in Fortune Magazine’s 2023 World’s Most Admired Companies

#1st in the J.D. Power 2022 U.S. Credit Card Satisfaction Study of National Credit Card Issuers

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

How will you make an impact in this role?

• Provide administrative support to three GLKM VPs – one based in Manila and two based in Brighton, UK.
• Display impeccable attention to detail
• Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
• Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required, along with catering, etc.
• Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget
• Assisting with timekeeping and payroll duties
• Booking and coordinating travel arrangements including air and hotel bookings
• Supporting team administration including Org Charts, job postings, onboarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
• Processing of requisitions and other invoices and ordering supplies
• Proactively ensure timely follow-up on issues, commitments, and deadlines for the team.
• Managing general follow-up and generating reminders to effectively meet deadlines and commitments.
• Communicate effectively with team members and relevant departments across AXP and liaise with other offices for internal and external meetings.
• The development of positive working relationships with a wide range of colleagues is critical to the success of this position
  
  

Minimum Qualifications:

• 3+ years of experience as an Executive Administrative Assistant (American Express preferred)
• Experience managing multiple calendars and coordinating global meetings
• Proficiency in Microsoft Office (including Outlook, Excel, and PowerPoint)
• Proficiency in Amex-specific systems (Ariba, Concur Expense Management, My Info and the HR payroll system)
• Proficient administrative and organizational skills
• Ability to effectively prioritize different tasks
• Strong oral and written communication skills
• Strong interpersonal and networking skills
• Strong work ethic, accountability, positive attitude, and energy
• Ability to handle sensitive and confidential information
• Strong interest for the travel industry and working with partners within this vertical
• Familiar with Booking Flights, handling travel documents requirements
  
  

Additional Details:

• Location: BGC Corporate Center 2, 5th Avenue corner 30th Street, Bonifacio Global City, Taguig
• Workplace Flexibility: Full time. Must be amenable to follow a hybrid work arrangement (onsite and work from home)
• Work From Home Requirements:
• Must have at least 25 mbps internet connection plan / speed
• Must have a private & quiet area to work at home
• American Express offers a fantastic and diverse working environment. High performance is rewarded with target driven incentives
  
  

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries
• Bonus incentives
• Support for financial-well-being and retirement
• Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
• Flexible work arrangements and schedules with hybrid and virtual options with Amex Flex
• Generous paid parental leave policies (depending on your location)
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities
  
  

This role is not open to visa sponsorship according to business requirements.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

To know more about our recruitment process, you may watch this short video – What to Expect: Recruitment at American Express