Executive Assistant

IQ BackOffice


Date: 4 days ago
City: Taguig
Contract type: Full time
Characteristics And Skills

  • Excellent verbal and written communication skills and listening skills: Professional discretion and must have the ability to converse with C-Level Executives.
  • Exceptional well-developed organizational skills and extremely organized, detail oriented with impeccable attention to detail and excellent follow up
  • Emotional maturity and very strong interpersonal skills and the ability to build relationships with senior level stakeholders, including management, internal staff and external parties
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions with the ability to multitask and prioritize tasks including excellent time management skills
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Excellent computer skills


Preferred

  • Experience administering trade shows or projects
  • Significant executive support experience, including supporting C-level executives.
  • Experience putting together presentations agendas etc.
  • Proficiency with personal computer software; ability to design and edit graphic presentations and materials.
  • Technical proficiency and problem-solving skills related to: support and troubleshooting with PC & web-based applications.


Roles and Responsibilities:

  • Trade Show Coordinator
    • Manage all aspects of corporate trade show activity (planning and tracking) including registering, paying invoices, assisting people with travel plans, ordering materials for the booth, addressing shipping etc.
  • Executive Assistant to VP, Business Development
    • Works closely and effectively with the VP, Business Development to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
    • Assist with processing forms, drafting agendas, composing and preparing correspondence that is sometimes confidential managing an extremely active calendar of appointments; perhaps assist with completing expense reports;
    • Complete a broad variety of administrative tasks that facilitate the VP, Business Development's ability to effectively lead Sales and Partnerships including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; etc.
    • Provide event management support as requested.
    • Other projects/duties as assigned for the overall benefit of the organization
    • Amenable to work on a night shift
    • Can work on a hybrid set-up
    • Work location: Panorama Tower, BGC, Taguig City

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