Executive Assistant - 13520
Somewhere
Date: 17 hours ago
City: Remote
Contract type: Full time
Remote
Position : Executive Assistant / Virtual Assistant
Working Hours : Monday to Fridays; 8:00AM to 5:00PM AEST
Salary range : $1,000- $1,500 per month based on experience
Location : Remote (preferred: Philippines)
Overview
We’re seeking a proactive, systems-oriented Executive Assistant / Virtual Assistant to support a growing business. This role is designed to evolve — starting with core virtual assistant responsibilities and growing into a trusted EA who can take ownership and run backend operations independently.
This is a long-term opportunity for someone who thrives on structure, accountability, and operational excellence — a partner who helps the founder stay organized, efficient, and focused as the business scales.
What You'll Do
Immediate Responsibilities:
Working Hours : Monday to Fridays; 8:00AM to 5:00PM AEST
Salary range : $1,000- $1,500 per month based on experience
Location : Remote (preferred: Philippines)
Overview
We’re seeking a proactive, systems-oriented Executive Assistant / Virtual Assistant to support a growing business. This role is designed to evolve — starting with core virtual assistant responsibilities and growing into a trusted EA who can take ownership and run backend operations independently.
This is a long-term opportunity for someone who thrives on structure, accountability, and operational excellence — a partner who helps the founder stay organized, efficient, and focused as the business scales.
What You'll Do
Immediate Responsibilities:
- CRM Management (HubSpot): Organize, categorize, and clean up lead data Log detailed notes and updates Assign follow-ups and track lead progress
- Project & Operations Admin: Maintain organization within Notion Support project timelines and status updates Assist with light inbox management using templates
- File & Document Organization: Maintain structure in Dropbox and Google Drive Basic familiarity with Xero and Hubdoc preferred (receipts, invoices)
- Build and refine backend systems as the business grows
- Own operations and help streamline repetitive tasks
- Identify process gaps and proactively propose solutions
- Grow into a fully trusted EA role, acting as a second brain for the founder
- HubSpot (CRM) - Essential
- Notion - Project tracking
- Dropbox & Google Drive
- Xero / Hubdoc - Light exposure helpful
- Prior experience as an EA, VA, or operations support
- Systems thinker — you love organizing, refining, and improving processes
- Highly reliable and self-motivated — you can work independently and manage your time
- Communicative and trustworthy — you know how to handle sensitive info with care
How to apply
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