Executive Assistant - 13520

Position : Executive Assistant / Virtual Assistant

Working Hours : Monday to Fridays; 8:00AM to 5:00PM AEST

Salary range : $1,000- $1,500 per month based on experience

Location : Remote (preferred: Philippines)

Overview

We’re seeking a proactive, systems-oriented Executive Assistant / Virtual Assistant to support a growing business. This role is designed to evolve — starting with core virtual assistant responsibilities and growing into a trusted EA who can take ownership and run backend operations independently.

This is a long-term opportunity for someone who thrives on structure, accountability, and operational excellence — a partner who helps the founder stay organized, efficient, and focused as the business scales.

What You'll Do

Immediate Responsibilities:

• CRM Management (HubSpot): Organize, categorize, and clean up lead data Log detailed notes and updates Assign follow-ups and track lead progress
• Project & Operations Admin: Maintain organization within Notion Support project timelines and status updates Assist with light inbox management using templates
• File & Document Organization: Maintain structure in Dropbox and Google Drive Basic familiarity with Xero and Hubdoc preferred (receipts, invoices)
  
  

Long-Term Responsibilities

• Build and refine backend systems as the business grows
• Own operations and help streamline repetitive tasks
• Identify process gaps and proactively propose solutions
• Grow into a fully trusted EA role, acting as a second brain for the founder
  
  

Tools You’ll Use

• HubSpot (CRM) - Essential
• Notion - Project tracking
• Dropbox & Google Drive
• Xero / Hubdoc - Light exposure helpful
  
  

Requirments

• Prior experience as an EA, VA, or operations support
• Systems thinker — you love organizing, refining, and improving processes
• Highly reliable and self-motivated — you can work independently and manage your time
• Communicative and trustworthy — you know how to handle sensitive info with care
  
  

Looking for a long-term opportunity where you can grow alongside the business