Executive Admin Assistant (Project Based for 3 months)

Go Team is seeking a proactive and organized Executive Admin Assistant to manage client and consultant interactions, oversee CRM and invoicing processes, and provide critical support for business development activities. Responsibilities include scheduling meetings, tracking revenue and costs, preparing client proposals and reports, and coordinating travel and workshops. The ideal candidate will also develop industry insights, manage LinkedIn content, and assist with creating tailored client communications to strengthen professional networks.

• Location and Workplace: Cebu (Work From Home)
• Shift: Day Shift (6:00 AM to 3PM Philippine Time)
• Project Based for 3 months

In this position, you will be:

• Provide weekly client meeting plans and insights every Friday morning.
• Manage the Diary & Resource calendar to ensure efficient scheduling and coordination.
• Oversee CRM (Odoo) to track client interactions and manage client data.
• Handle the invoicing process using Xero, ensuring accuracy and timely payment tracking.
• Track revenue, costs, and prepare detailed monthly reports for internal review.
• Coordinate and book travel arrangements as needed for consultants and clients.
• Create tailored proposals, workshop invitations, and client invoices, in collaboration with the team.
• Develop industry-targeted content, including LinkedIn posts, newsletters, and industry-relevant articles, to build future client relationships.
• Tasks will focus primarily on the current pending research project for the client, with the aim of creating and strengthening the client’s professional network.

Qualifications:

• Exceptional verbal and written communication skills, with the ability to convey information clearly and provide regular updates.
• Proactive mindset, demonstrating initiative in anticipating needs and seeking updates or clarifications.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Excellent time management abilities, ensuring follow-up actions are completed promptly and efficiently.
• Attention to detail and commitment to maintaining high standards in follow-up activities.

Your Benefits

• Company-provided laptop and an extra monitor for enhanced productivity and convenience
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
• Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
• P1,000,000 Life Insurance coverage for the Team Member
• Leave policy granting 10 days of annual leave, increasing to 15 days after one year
• Welcome gift on your first day
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
• Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia

Your Family's Benefits

• 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP)
• Free Telemedicine for four family member
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes

Company Name: GOTEAM

Achievements: We are certified as a Great Place to work. We’ve been leading in our space, not because we follow trends, but because we set them.

Company Size: 1,001–5,000 employees

Culture: Innovation? It’s in our DNA. Teamwork? It’s how we operate. Continuous learning? We never stop growing. We believe in creating a balance that lets you be your best—at work and at home.

Location: 9th Floor, Jose Maria del Mar Street, IT Park, Apas, Cebu City 6000