Executive Admin Assistant
Dynamix
Date: 1 day ago
City: Cebu City
Contract type: Full time
Your mission
Executive Admin Assistant will be responsible for managing the CEO's schedule, preparing documents and proposals, following up with vendors and customers, and assisting with various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.
We are a team of seasoned engineers, strategists, and business rock stars who excel in solving complex puzzles. With over a decade of experience in the IT industry, we have been producing and designing innovative full-stack technology services and communication solutions that help companies achieve their goals.
Our global presence spans across multiple countries, including The United States, India, The Philippines, and the Netherlands. We have successfully provided our services in over 55 countries, delivering exceptional solutions that are as smart as they are effective.
We understand the value of technology and how it can transform businesses. That’s why we work closely with our customers to understand their unique needs and deliver tailor-made solutions that exceed expectations.
Executive Admin Assistant will be responsible for managing the CEO's schedule, preparing documents and proposals, following up with vendors and customers, and assisting with various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.
- Review and summarize meeting notes for the CEO.
- Ensure the CEO meets all deadlines by managing their schedule and reminders.
- Scheduling and coordinating meetings, appointments, and events.
- Acting as a point of contact between the executive and internal/external parties to meet deliverables and timelines.
- Prepare documents and proposals as needed.
- Follow up with vendors and customers to ensure timely responses and actions.
- Filter and research team requests before presenting them to the CEO.
- Collaborate with the CEO on audit projects involving vendors and costing.
- Handle personal calls related to bill payments and other time-consuming tasks.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Discretion and confidentiality in handling sensitive information
- Effectively identify roadblocks and resolving issues
- Identify problems and provide effective, solution-oriented responses.
- Ability to handle sensitive information with the utmost confidentiality and professionalism.
- Anticipating needs and taking initiative to address them before they become issues.
- 15+ years of executive administrative experience (possesses long term stability)
- Familiarity with project management tools and software.
- Basic understanding of financial and audit processes.
We are a team of seasoned engineers, strategists, and business rock stars who excel in solving complex puzzles. With over a decade of experience in the IT industry, we have been producing and designing innovative full-stack technology services and communication solutions that help companies achieve their goals.
Our global presence spans across multiple countries, including The United States, India, The Philippines, and the Netherlands. We have successfully provided our services in over 55 countries, delivering exceptional solutions that are as smart as they are effective.
We understand the value of technology and how it can transform businesses. That’s why we work closely with our customers to understand their unique needs and deliver tailor-made solutions that exceed expectations.
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