Event Coordinator

The Events Coordinator role plays a key role in supporting global Account Managers by ensuring seamless execution of branded merchandise programs across multiple markets. This position requires strong coordination, organization, and communication skills to manage product sourcing, quoting, order processing, and delivery tracking while meeting the unique needs of international clients.

the events coordinators operate behind the scenes but have visibility into client needs, brand strategy, and service expectations. They collaborate closely with vendors, internal teams, and account managers to drive profitability, maintain high service levels, and deliver best-in-class branded merchandise solutions across the company's global operations. This role is ideal for detail-oriented and highly creative professionals with experience in sales support, purchasing, merchandising, or account coordination who thrive in a fast-paced, international business environment. Additionally, the company is seeking candidates who are eager to develop their careers with us and have aspirations to eventually transition into the sales team. This position offers a clear pathway for growth and advancement within our organization.

EXPERIENCE REQUIREMENT

• S
  2+ years of experience in sales or sales coordinatio
• n.2+ years of experience in account management, or purchasing, preferably in BPO, e-commerce, retail, or merchandising industrie
• s.Experience in customer service, vendor negotiation, or procurement is a plu
• s.Ability to communicate effectively with clients, vendors, and internal teams across different time zones and region
• s.Strong analytical and organizational skills with high attention to detai
• l.Proficiency with industry tools, including Microsoft Suite (Excel, PowerPoint, Outlook, Teams), Salesforce, Oracle EBS, Smartsheet, Canva and other relevant tools is highly preferre
• d.Proficient in creating reports and presentation
• s.Project management skills – ability to handle multiple orders, deadlines, and priorities efficientl
• y.Knowledge of branded merchandise, promotional products, or supply chain management is an advantag
• e.Bachelor’s degree in business, Marketing, or a related field preferred but not require

d.
DUTIES & RESPONSIBILIT

IES
Account & Client Sup

• port
  Collaborate with global Account Managers to source, price, and present merchandise options to clients across different reg
• ions.Research and recommend customized branded merchandise solutions aligned with brand strategy and client objec
• tivesPrepare and manage sales proposals, quotations, and cost analysis rep

orts.
Order Management & Coordi

• nation
  Process and track global orders from initial request to final delivery, ensuring all details are ac
• curate.Liaise with regional and international vendors to negotiate pricing, timelines, and product q
• uality.Monitor and follow up on shipments, proactively addressing potential delays and logistical chal

lenges.
Reporting & Data Ma

• nagement
  Maintain order status reports, sales records, and inventory tracking for multiple
• markets.Use Excel (Pivot Tables, VLOOKUP, etc.) to analyze order trends, profitability, and operational ef
• ficiency.Provide regular updates to Account Managers and leadership on order progress, challenges, and client

feedback.
Collaboration & Probl

• em-Solving
  Work with cross-functional teams, including sales, production, creative services, finance, and warehouse operations, to ensure seamless
• execution.Identify potential risks and proactively troubleshoot order fulfillment, vendor management, and client satisfact
• ion issues.Adapt to changing priorities and market demands while maintaining high service standards across multiple globa