Event Coordinator
IQVIA
Date: 3 weeks ago
City: Taguig
Contract type: Full time
Job Summary
IQVIA Medical Communications is looking for an Event Coordinators supporting participant experience in our interactive and captivating clinical trial training may it be in a virtual or Face to Face format. The team of Event coordinators supports the Event Project Manager in successfully delivering our global events.
Collaborating with our Project Managers, Creative/Writing/Editing team, Senior Venue Coordinators, and Finance support staff, the Delegate Coordinator guarantees a smooth experience for participants in our clinical training and engagement sessions.
We will rely on this position for its extensive expertise in managing delegates, primarily in the context of in-person meetings as well as virtual engagements.
Responsibilities And Duties
IQVIA Medical Communications is looking for an Event Coordinators supporting participant experience in our interactive and captivating clinical trial training may it be in a virtual or Face to Face format. The team of Event coordinators supports the Event Project Manager in successfully delivering our global events.
Collaborating with our Project Managers, Creative/Writing/Editing team, Senior Venue Coordinators, and Finance support staff, the Delegate Coordinator guarantees a smooth experience for participants in our clinical training and engagement sessions.
We will rely on this position for its extensive expertise in managing delegates, primarily in the context of in-person meetings as well as virtual engagements.
Responsibilities And Duties
- Conduct a comprehensive search to determine the dates of the events and ensure that they do not coincide with any major holidays, significant medical conferences, or other important meetings.
- Provide assistance in the distribution of pre-event surveys and the dissemination of save-the-date notifications to the designated recipients in a timely manner.
- Construct dedicated registration websites for specific meetings and, in partnership with the Creative team, create compelling invitations to boost attendance.
- Assist in the comprehensive post-meeting wrap-up process, which involves the gathering of participation data, the creation of electronic attendance certificates, and the preparation of post-meeting reports.
- Upload documents into appropriate systems, ensuring meticulous record-keeping.
- Analyze and compare data, identifying discrepancies and proposing corrective actions.
- Demonstrate proficiency in computer software skills, including Word, Excel, Adobe and other database/spreadsheet software (e.g., PowerPoint).
- Bachelor’s degree required
- 1-5 years related experience
- Good verbal and written communication skills, telephone manner, team working skills, flexible attitude towards work
- Good prioritization skills
- Ability to establish and maintain effective working relationships with coworkers, managers and clients
- Able to use initiative, plan ahead, proactive in problem solving, diplomatic and able to demonstrate appropriate decisions
- Intermediate proficiency in Word, PowerPoint, and Excel
- Experience in managing events and client service
- Experience with Cvent is a plus
- Experience with Smartsheet and Sharepoint is a plus
- Amenable to work in Mckinley
- Willing to work in night Shift
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