Employee Engagement Virtual Assistant

Job Description

As a Employee Engagement Virtual Assistant, you will play a key role in building and maintaining the VAA Philippines community. You will manage internal communications, plan and execute employee engagement activities, and support various HR and marketing initiatives. The ideal candidate is a proactive and organized individual with excellent communication skills and a passion for creating a positive and supportive community environment..

Key Responsibilities

• Community Management & Engagement (Monthly & Quarterly)
• Monthly Welfare Tasks:
• Manage and send birthday emails for VAs and staff.
• Coordinate birthday gifts, including details gathering, supplier outsourcing, and budget management.
• Oversee work anniversary celebrations, including gift card ordering and distribution.
• Quarterly Events (Face-to-face & Virtual):
• Assist in planning and executing major events like the Annual Big Event, Management Workshops, and Boot Camps.
• Handle event logistics, including venue and supplier sourcing, budget drafting, and supplier coordination.
• Provide support for virtual events and webinars, including proposal and preparation.
• Marketing & Content Creation
• Community Newsletter: Create and curate content for the monthly community newsletter.
• Student Place Social Media Management: Plan content, design graphics, and write captions for social media.
• Post-Event Management: Assist with post-event evaluations, liquidations, and content creation for social media and newsletters.
• On-site Recruitment: Support on-site recruitment drives, including venue arrangements, site/landing page creation, and content creation.
• HR & Administrative Support
• Partner Programs: Coordinate with partners like SUNLIFE for free webinars and financial consultations.
• Monthly Reward Program: Assist in program creation, awarding execution, and gift delivery.
• Telecounseling: Coordinate monthly content updates, billing, and completed sessions.
• Data & Reporting: Conduct status verification for work anniversaries and prepare liquidations for events and initiatives.
• Department Initiatives: Help plan and execute monthly department meetings, icebreakers, and engagement activities.
• Regional Meet-ups: Support in arranging team buildings, coffee meet-ups, and co-working sessions.
• Partnership: Provide administrative support for partner programs.
  

System Requirements

Main Device:

• Processor: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
• RAM: 8 GB or higher.
• Storage: Minimum of 112 GB.
• Internet Speed: At least 20 Mbps for both download and upload speeds.
  
  

Backup Device

• Processor: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
• RAM: Minimum 4 GB.
• Storage: Minimum of 112 GB.
• Internet Speed: At least 10 Mbps for both download and upload speeds.
  
  

Note: The use of mobile phones or tablets is not accepted for this role.