Email Coordinator
MicroSourcing
Date: 2 hours ago
City: Pasay
Contract type: Full time
Discover your 100% YOU with MicroSourcing!
Position: Email Coordinator (Hybrid)
Location: MoA, Pasay City
Work setup & shift: Hybrid | Dayshift
Why join MicroSourcing?
You'll Have
The Executive Assistant will provide proactive administrative and executive support to the Directors, ensuring smooth workflow across their personal inboxes and all client-facing inboxes.
Key Day-to-Day Responsibilities
Non-negotiables
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
Position: Email Coordinator (Hybrid)
Location: MoA, Pasay City
Work setup & shift: Hybrid | Dayshift
Why join MicroSourcing?
You'll Have
- Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
The Executive Assistant will provide proactive administrative and executive support to the Directors, ensuring smooth workflow across their personal inboxes and all client-facing inboxes.
Key Day-to-Day Responsibilities
- Monitor and triage:
- Trent’s inbox
- Antonio’s inbox
- All client shared inboxes (e.g., finance@… , AP/AR inboxes)
- Apply structured email management:
- File emails into appropriate folders according to rules, categories, and client
- Flag urgent or high-priority items requiring attention
- Draft simple replies or prepare responses based on provided templates
- Daily summary & coordination:
- Prepare a Daily Email Summary Report outlining:
- Urgent items
- Items awaiting action
- Items that have been completed
- Items requiring follow-up
- Maintain a Task Register of all tasks assigned via email over the previous days
- Send reminders for outstanding tasks due or overdue
- Maintain and organise digital files, documents, and client folders
- Set calendar appointments, schedule meetings, and coordinate with clients when needed
- Assist in preparing simple documents, forms, and checklists
- Follow up with internal team members or clients for missing information
- Support general administrative tasks required by the Directors
- Ensure no important client or operational email is missed, lost, or delayed
Non-negotiables
- Previous experience as an Executive Assistant or Administrative Assistant (2+ years preferred)
- Prior experience managing multiple email inboxes
- Experience in filing, tagging, and categorising emails
- Experience preparing daily reports or task lists
- Experience supporting executives or senior leaders
- Experience in a professional services, finance, accounting, or consulting environment is preferred but not mandatory
- Experience with Australian clients is a bonus
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
- Terms & conditions apply
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Customer Service Representative
TTEC,
Pasay
1 day ago
Your potential has a place here with TTEC’s award-winning employment experience. As a Customer Service Representative working onsite in Pasay, you’ll be a part of bringing humanity to business. #experienceTTECOur employees have spoken. Our purpose, team, and company culture are amazing and our Great Place to Work certification in Philippines says it all!We're making it easy for you to connect...
F&B Sales Manager (Conrad Manila)
Hilton,
Pasay
3 days ago
With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands...
Administrative Associate
PJ Lhuillier Group of Companies,
Pasay
6 days ago
The position is primarily responsible for providing administrative and general staff assistance to the Group Head as well as performing minor tasks related to the function.Administrative supportFile managementGeneral staff assistanceAssets and supplies managementQualificationsGraduate of any four-year course.At least 2 years of work-related experience as Administrative Assistant.
