Digital Marketing Administrator

Job Category: Marketing

Job Location: Angeles/Mabalacat, Pampanga

Why will you love working with this Client?

Our client manages a marketing firm headquartered in the United Kingdom.

Location / Shift

Angeles/Mabalacat Office, Mid Shift

NOTE: You must be willing to work in the office in the above office location to apply for this position

About The Role

This role supports the founder and team by managing day-to-day administrative, operational, and creative tasks. The goal is to increase executive productivity, keep agency operations running smoothly, and ensure clear communication with clients and internal teams. You’ll help bring structure, organisation, and efficiency to a fast-paced environment – while adding a touch of creativity where needed.

Key Responsibilities

Executive & Personal Support

• Manage calendars, schedule meetings, prepare agendas, and assist with travel coordination.
• Keep the executive’s inbox organised – sorting emails, prioritising messages, drafting replies, and making sure nothing slips through.
• Break down ideas, organise notes, track to-dos, and set reminders to keep projects and deadlines on track.
• Prepare meeting briefs, take notes, document action items, and ensure follow-up.
• Draft emails, memos, client updates, and internal documentation.
• Handle confidential and sensitive information with professionalism and discretion.
  
  

Operations & Administration

• Organise files, proposals, contracts, and internal documentation across digital platforms.
• Manage subscriptions, simple office/admin tasks, and vendor coordination.
• Assist with light bookkeeping—tracking expenses, updating spreadsheets, and handling receipts.
• Provide support in finance operations, including basic invoicing and expense tracking.
• Support hiring logistics: posting job ads, scheduling interviews, and assisting with onboarding.
  
  

Marketing & Agency Support

• Attend Client meetings, take notes and circulate, and make sure tasks are assigned and followed up.
• Coordinate with the delivery team to track project timelines, deliverables, and status updates.
• Assist with client onboarding workflows and ensure CRM data remains accurate and updated.
• Prepare reports, summaries, and performance dashboards using provided templates.
• Support content distribution, social media postings, and simple graphic design tasks (Canva-level).
• Help update assets and assist with basic marketing and administrative project.
  
  

Requirements

• 2+ years in an Executive Assistant, Personal Assistant, Operations, or Administrative role (agency experience is a plus).
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills (email and chat especially).
• Proficiency with Google Workspace or Microsoft 365, CRM systems, and project-management tools.
• Basic bookkeeping knowledge and familiarity with simple design tools like Canva.
• High attention to detail, strong follow-through, and ability to work independently.
  
  

Personal Attributes

• Proactive, reliable, and resourceful.
• Friendly, trustworthy, and easy to work with.
• Comfortable in a fast-paced, entrepreneurial environment.
• Strong sense of ownership and professionalism in handling sensitive information.
  
  

Preferred Skills

• Experience in marketing, advertising, or creative environments.
• Familiarity with CRM platforms (HubSpot, GoHighLevel, etc.).
• Understanding of content workflows and marketing campaigns.
  
  

Why join optiBPO?

optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines.

Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us.