CORPSEC SUPPORT STAFF
Bank of the Philippine Islands (BPI)
Date: 2 weeks ago
City: Manila
Contract type: Full time
The Corporate Secretary Staff is charged with providing general administrative support to the Office of the Corporate Secretary primarily for activities during pre-board and board meeting day.
Responsibilities
Prepares schedule of Board and committee meetings of BPI and its subsidiaries
Responsibilities
Prepares schedule of Board and committee meetings of BPI and its subsidiaries
- Arranges and sends out calendar invites and zoom meeting details of the board and committee meetings of BPI and its subsidiaries
- Affixes corpsec stamp to approved / endorsed / noted items presented to Board or Committee Meetings of BPI and its subsidiaries.
- Route stamped documents for signature of Corporate Secretary or Assistant Corporate secretaries.
- Scans signed stamped documents and sends notification to the proponents.
- Facilitates release of signed stamped documents to the proponents.
- Handles correspondence or queries received from Directors or Executive assistants relative to meeting schedules.
- Attends to Directors’ requirements before, during and after meetings such as but not limited to logistics, food, and other special requests.
- Monitors zoom meetings and ensure seamless and uninterrupted meeting flow.
- Prepares drafts of the minutes of the meetings of the Board and Board Committees of BPI Parent and/or subsidiaries within the required turnaround time for review and signature of the Corporate Secretary/Assistant Corporate Secretary.
- Prepares drafts of the Secretary’s Certificates requested by business and operating units for review and signature of the Corporate Secretary.
- Collates and routes documents for signature of Directors.
- Bachelor's Degree in any business-related course or communication arts
- Fresh graduates are welcome to apply
- 1 year experience as support or admin staff is an advantage
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