Conveyance Legal Assistant

THE OPPORTUNITY

Our partner, an Australian law firm that focuses on Property Law, Wills & Estates, and Intellectual Property, and has been around for 40 years, is hiring for competent Conveyance Legal Assistant. The team has served the needs of many clients by focusing on a friendly, professional & efficient service. They pride themselves on their relationships with clients and their ability to provide a seamless and efficient service.

We are looking for a specialized Conveyance Legal Assistant to undertake a variety of administrative and clerical tasks. The role reports directly to the Senior Legal Secretary, Senior Lawyer and Managing Principal of the Firm.

Key Responsibilities

• Set up files on the system and order searches for Contracts of Sale.
• Prepare written advice for clients on Property Purchases and send questions for Contracts of Sale.
• Put together Contracts of Sale in Adobe Pro.
• Work on files post-exchange of contracts, including document creation, client communication, and preparing PEXA workspace.
• Create PEXA workspace for other property documents to be lodged.
• Review and prepare settlement figures for property sales and purchases.
• File emails through SILQ and extract PDF documents.
• Adjust calendar appointments and arrange Team meetings via Outlook.
• Generate client bills/tax invoices, send receipt remittances, and prepare weekly financial reports for Principal.
  
  
  

Skills, Experience & Qualification

• Bachelor's degree in relevant field.
• With at least 3 years of experience as Legal Assistant or equivalent.
• Excellent communication skills both oral & written .
• Excellent time-management skills to organize and coordinate multiple matters.
• Proficiency in Microsoft Office and other office productivity tools, including MS Word, MS Excel and MS Outlook.
• Discrete, flexible team player willing to work efficiently and effectively to complete tasks.
• Adaptable and proactive team member who takes initiative with their work.
• Has strong sense of accountability.
  
  
  

ASW OFFERS

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.