Construction Administrative Support Specialist - Freelance, Remote

Department: Boutique Client

Location: Philippines

Compensation: $7.00 / hour

Description

About the Client
A leading electrical services company specializing in EV charging installations, commercial projects, and industrial electrical solutions. With a commitment to quality and professional service, they handle projects of all sizes across commercial and residential sectors. They are known for their expertise in electrical infrastructure and sustainable energy solutions.

Why does this role exist?
We are seeking a Construction Administrative Support Specialist to enhance our team's operational efficiency through organized documentation and streamlined communication. This role is crucial in maintaining clear records of project meetings, ensuring effective follow-up with team members and clients, and supporting the management team in maintaining accountability across projects. The position will free up valuable time for technical staff while ensuring all project-related communications and documentation are properly managed.

The Impact you’ll make

Meeting Management

• Take and organize detailed meeting minutes


• Distribute post-meeting information to staff and clients


• Follow up on action items and decisions


• Maintain organized meeting documentation

Project Support

• Schedule and coordinate meetings with internal staff and clients


• Manage communication flow between team members


• Support project documentation organization


• Maintain technical documentation filing system

Team Coordination

• Assist in maintaining team accountability through organized follow-ups


• Support task delegation and tracking


• Coordinate with various departments for project updates


• Manage internal communication channels

Administrative Excellence

• Coordinate non-client-related travel arrangements when needed


• Manage calendar and scheduling requirements


• Maintain organized digital filing systems


• Handle time-sensitive communications

Skills, Knowledge and Expertise

Required:

• Proven experience in construction or electrical industry environments


• Proficiency in Microsoft 365 (Teams, Outlook) and Monday.com


• Demonstrated ability in taking and organizing meeting minutes


• Strong technical writing and communication skills


• Understanding of construction and electrical terminology


• WFH Set-Up:
  
  
  
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  
  
  • Internet speed of at least 40MBPS
  
  
  • Headset with an extended mic that has noise cancellation and a webcam
  
  
  • Back-up computer and internet connection
  
  
  • Quiet, dedicated workspace at home
  
  
  
  
  
  

Your Superpowers:

• Exceptional organizational skills with attention to detail


• Strong technical comprehension and ability to understand industry terminology


• Effective written and verbal communication


• Proactive problem-solving ability


• Ability to maintain confidentiality


• Task prioritization and time management expertise

You should apply if…

• You thrive in fast-paced technical environments


• You have a passion for organization and process improvement


• You enjoy being the go-to person for keeping things running smoothly


• You're comfortable working with technical terminology


• You take pride in creating clear, organized documentation

What to expect...


Work Setup:

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 8 AM to 12 PM PST (Pacific Standard Time)


• 20 hours per week

Compensation:

• $7 per hour


• No benefits package included

Benefits