Branch Admin Assistant

The Branch Admin Assistant plays a vital support role in ensuring smooth daily operations of the clinic. This includes accurate end-of-day sales reconciliation, petty cash and cash handling, inventory custodianship, and administrative documentation. The role also supports financial reporting coordination with the Finance Business Operations team and ensures data and internal monitoring.

Key Responsibilities

• Perform end-of-day sales checking and reconcile POS records with actual collections
• Validate sales reports and ensure completeness and accuracy of supporting documents
• Manage and record all Petty Cash Fund (PCF) transactions with proper receipts and approvals
• Prepare and submit PCF replenishment requests on time
• Safeguard all daily cash and check collections and ensure accurate logging in the cash collection sheet
• Prepare deposit slips or endorse cash to authorized bank personnel or courier service
• Act as stock custodian for both retail and consumable items; monitor movement and perform regular inventory counts
• Maintain updated stock logs and coordinate replenishment with the supply or purchasing team
• File and organize branch-level documents, both physical and digital, ensuring easy retrieval and audit-readiness
• Monitor stock levels and usage of consumables such as invoices, chargeslips, official receipts, consent forms, stickers, and similar clinic supplies
• Collaborate with the Finance bizops team to consolidate and verify financial data when needed
• Update assigned monitoring files regularly and ensure accuracy (e.g., sales logs, PCF tracker, inventory records)
• Verify chargeslips issued by doctors against system transactions
• Accurately tag verified chargeslips to doctor commission logs and report any discrepancies
• Provide administrative support to the Branch Manager and ensure branch compliance with operational procedures
  
  

Minimum Qualifications

• Familiarity with clinic, retail, or healthcare operations is a plus.
• Proficient in Microsoft Excel, Google Sheets, and POS/reporting systems.
• High level of integrity, attention to detail, and data accuracy.
• Willingness to learn and take on new challenges.
• Ability to work effectively in a team-oriented environment.
• Familiarity with inventory management and control is a plus.