Billing Analyst (Mandarin)

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity

To support our commitment in providing world-class finance shared services, our Billing Analyst – Mandarin will provide support to our Shared Services-Manila handling finance operations in East Asia. This role is based in the Philippines.

Your role in our team

• Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE.
• Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client’s correspondence.
• Prepare the monthly forecast invoicing of active projects for review with the project teams.
• Join the monthly meeting with Group Leaders/ Business Leaders to discuss the forecast submitted and the potential problems highlighted by the project teams.
• Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets.
• Regular review of aged WIP with the project teams/Group Leaders to form recovery plan and follow-up actions.
• Collaborate with the site teams, People team, and Payroll team in preparation of monthly invoices for government’s site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials.
• Respond to client inquiries related to invoicing in a professional and timely manner.
• Review the invoices submitted by project teams in the Fee Portal.
• Validate the information and details on the invoices to ensure they are aligned with the contracts and project status. Follow up with the project teams if there are discrepancies.
• Approve the invoices in the Fee Portal.
• Prepare month-end journals.
• Prepare weekly update reports on the invoicing status.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

Is this role right for you?

• Bachelor’s degree in accounting, finance or a related field.
• At least 3-4 years of relevant experience in order to cash environments.
• Strong knowledge of accounting principles and practices, local tax laws and regulations.
• Capable of communicating at all levels and building strong relationships with internal and external stakeholders.
• Excellent analytical and problem-solving skills.
• Ability to work independently using own initiative and as part of a team.
• Strong attention to detail and an emphasis on accuracy.
• Awareness of JD Edwards, Concur or other enterprise solutions is preferred but not a prerequisite.
• Proficiency in Microsoft Office applications, particularly Excel.
• Fluent in Mandarin and English.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Chelseamee Valera at [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.