Audit Administrator

JOB TITLE: Audit Administrator

Location: Cebu

Shift: 7:00 AM – 4:00 PM, Monday to Friday

Arrangement: Onsite, Full Time

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About This Role…

We are seeking a proactive and detail-oriented Administrator to provide critical support to our Audit team. This role will involve working closely with Partners and the wider Audit division to ensure the smooth operation of day-to-day tasks and assist in maintaining high standards of quality across the team.

Key Responsibilities

• Team Support: Manage the team’s shared mailbox, addressing queries and requests from both team members and clients promptly and professionally.
• Audit Documentation: Assist in preparing audit reports and formal correspondence for review and finalization by Managers and Partners.
• Database Management: Maintain and update audit client information and track team members’ access within various audit-related databases.
• Billing & Timesheet Management: Review team timesheets, assist with billing processes, and support in managing debtor accounts.
• Research & Reporting: Conduct research on client data, generating reports from various sources to support audit activities.
• Employee Onboarding & Offboarding: Coordinate the end-to-end onboarding and offboarding process for audit team members.
• Expense Management: Reconcile Partner credit card statements, input related expenses into accounting software, and ensure regular updates.
• Client Acceptance Procedures: Assist in the execution of client acceptance procedures to ensure compliance and efficient onboarding.
• Travel & Event Coordination: Organize travel bookings, conference arrangements, and internal team meetings, ensuring logistical support for team activities.
• Asset Management: Monitor and maintain the allocation of hardware and software resources within the Audit team.
• Compliance Reporting: Assist in filing ASIC and Annual Reports for Partners, ensuring timely and accurate submissions.
• General Administration: Answer phone calls, redirect inquiries to the appropriate department, and provide administrative support to the team as required.
• Process Improvement: Contribute ideas and suggestions for process improvements within the team to enhance efficiency.
  
  

Skills Required

• Proactive and Self-Motivated: Ability to take initiative and work independently with minimal supervision.
• Time Management: Excellent organizational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Communication: Strong written and verbal communication skills to interact effectively with clients, team members, and stakeholders.
• Attention to Detail: A keen eye for detail and a commitment to maintaining high standards of quality.
• Quick Learner: Ability to quickly absorb new information and adapt to changing requirements.
• Desire for Growth: Eagerness to learn new skills and contribute to the success of the Audit team.