Air Operations Associate III

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

Import - Agents Buy Permit

• Load buy permit into WFS
• Create shipment in the system from start to end
• Fill invoice preparation for billing
• Fill in shipment details in WFS
  
  

Retrieve invoices and send to forwarder/consignee

Import - Shipment Creation

• Retrieve shipment from SWORD in the system
• Ensure data in the system tallies with HAWB/Invoice
• Enter billing charges
• Enter details into WFS
• Trigger Printing of Documents
• Inform counterpart once done
  
  

Import - Transshipment

• Retrieve shipment from SWORD in the system or shipment creation
• Ensure the system information tallies with HAWB/Invoice
• Inform counterpart once done
  
  

Import - Agent Clearance

• Shipment creation and Track and Trace event update in the system
• Indicate required information on HAWB
• Print, Upload and Send documents for permit declaration
• Request for payment approval
• Preparation of Agent Clearance list
  
  

Export - Execution of HAWBs

• Enter booking number into the system and check if shipper/consignee addresses and dimensions are correct
• Enter accounting, handling and additional information if required.
  
  

Export - Ensure Accurate Execution of Shipping Instruction

• Check if rates in the system tally with rates in Shipping Instruction and amend if necessary.
  
  

Export - Event Task

• Update milestones/events of each shipment based on available sources and ensure that SLA is respected.
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Train new members and conduct process refresher/alignment training.
  
  

Admin Role

• Monitors emails & request and distributed to the team members.
• Audits the work of the team and ensure that each work is processed timely and accurately.
• Responsible for creating/updating standard process manuals (DTP)
• Prepare and present analyses of reports and review of documentations
• Conduct and/or participate in Performance Review meetings
• Handle escalations or operational issues using relevant data
• Train new members and conduct process refresher/alignment training.
• Drives process improvement initiatives through process standardization and best practice sharing
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Supports Leads for administrative functions, Reporting, Group Coordination, Improvement Initiatives, and Projects that are needed to accomplish team’s targets and objectives.
• High Analytical skills with high attention to detail
• Good planning skills and high focus on task execution
• High coordination skills and task/process oriented
• Makes clear and effective oral presentations to individuals and groups
• Provide effective communication with all organizational levels to keep lines of communication open to minimize conflict
• Must be a graduate of a bachelor’s degree in any Business Field
• Has Background in the Freight Forwarding Industry. Knows Air Operations is a plus.
• Communicates effectively (verbal and written)
• High attention to detail
• Team Player
• Can prioritize and manage multiple tasks
• Good coordination skills and task/process oriented
• Flexible and ability to work with minimal supervision
• Confident in Speaking with Foreign Counterparts.
• Engages the team and others in the organization
• Contributes to Process Improvement
• Has experience in a Shared Service of the same industry
• Understands Logistic and Freight Forwarding terms and is familiar with Shipping Documents.
  
  

To be considered for this position you must have valid rights to work and live in Philippines.