Administrative Officer (Project Site)
SUEZ
Date: 3 weeks ago
City: Mandaluyong City
Contract type: Full time
Who We Are Looking For
ADMINISTRATION OFFICER (Project site)
Job Overview
The Administration Officer will be responsible in handling the project administration and provide support to other functions such as Finance, HR, IT, Health and Safety related to the projects.
Main Accountabilities
CATEGORY: Skilled Employees
ADMINISTRATION OFFICER (Project site)
Job Overview
The Administration Officer will be responsible in handling the project administration and provide support to other functions such as Finance, HR, IT, Health and Safety related to the projects.
Main Accountabilities
- Project Administration Point of contact in the office (including candidates attending for the interview) Office custodian of anything related to the projects, keys, important documents, IT asset, etc. Assist in the project billing documents preparation, notary. Monitor inventory, purchase of office and pantry supplies Monitor Mobile loads usage of expats Ensure that the office is well maintained properly organized to accommodate and maximize the seating capacit, seat arrangement for newcomer. Ensure that the conference rooms and IT accessories are accessible anytime, and properly maintained furniture, that pantry appliances are used properly, that restrooms are properly maintained. Ensure proper usage of project vehicles, by reviewing daily trip tickets of the drivers (including overtime and fuel filling) Supervise utility personnel Assist office staff concerns that needs coordination with other concerned departments or other projects, ensuring support as needed. Ensure that water supply and power supply (fuel) are all time available Interface with consortium site admin officer Monitors expat housing rental due dates, utilities usage and process payments. Monitors and attends housekeeping schedules and repairs Ensure that expats have car transport daily when in need on weekends
- Finance Department Support Manage petty cash Review and correct SOA Preparation and submission of RFP for SAP creation Collection of OF's, consolidate and make report for Finance Team Monitors expenses Monitors and process expense claims of PM Another clerical works like preparation of forms requirement for Finance - CA, vendor details
- HR Department Support Attendance and OT monitoring (including timesheet, leave) Preparation and consolidate documents as required by HR Facilities scheduling of Visa of Expats Distribution of IDs, HMO cards.
- IT Support Equipment distribution and monitoring Basic trouble shooting Coordinates with IT personnel laptops concerns Coordinates with IT provider in case of internet disruption Set laptop for new joiners Prepare requisition
- Health and Safety Support Coordination with Client for endorsement of new joiners Coordination of safety and security of the Project Office and external parties
CATEGORY: Skilled Employees
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