Administrative Officer - Davao

Job Description

The Administrative Officer provides personal, secretarial, and administrative support to maintain successful office operations. This position will be the point of contact for all Davao – related administrative support concerns.

Primary Duties And Responsibilities

Schedules meetings for immediate superiors

Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately.

Manages communication channels, such as phone calls and emails.

Updates calendar and contact lists of immediate superiors.

Files and archives documents

Prepares requests for cash and supplies.

Sets up travel arrangements and accommodations for immediate superiors and visitors.

Helps the administration team to plan and orchestrate work to ensure that organizational goals are achieved, and best practices are upheld.

Ensures the functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.

Coordinates schedules, arranges meetings, distributes memos, and reports, and ensures that everyone is kept current of necessary company news and information.

Conferences with the accounting department to help make payments, process incoming invoices, and verify receipts.

Assists with budget preparation and track expenditures.

Ensures a safe and clean work environment.

Prepares billings for engagements under Davao account.

Collects billings released under Davao account.

Monitors account receivables under Davao account.

Deposit collections.

Handles petty cash fund for daily expenses (2k below); and replenish petty cash fund if fully utilized.

Prepares Request for Payment (RFP) for monthly overhead (e.g. office and parking rentals, janitorial services, utility bills)

Process renewals of Business Permit.

Helps HR to manage company events to foster culture and employee engagement.

Administrative Responsibilities

And other administrative duties and responsibilities.

Manages office supplies and orders new supplies as needed.

Executive Assistant Responsibilities

Drafts and finalizes proposals, reports, and letters.

Qualifications

Bachelor’s degree in business, Management, or other related fields

Atleast three years of experience working as an executive assistant, administrative assistant, or other secretarial position.

Preferred Qualifications

Impeccable communication skills

High sense of integrity

Ability to wear multiple hats at the same time

Ability to understand instructions with little or no follow-up

Strong computer and internet research skills

Ability to multitask and prioritize daily workload

Excellent interpersonal skills

Exemplary planning and time management skills

Discretion and confidentiality

Proficiency in Microsoft Office applications

Willingness to work for 5 days onsite.