Administrative Officer - Davao
P&A Grant Thornton
Date: 3 weeks ago
City: Davao
Contract type: Full time

Job Description
The Administrative Officer provides personal, secretarial, and administrative support to maintain successful office operations. This position will be the point of contact for all Davao – related administrative support concerns.
Primary Duties And Responsibilities
Schedules meetings for immediate superiors
Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately.
Manages communication channels, such as phone calls and emails.
Updates calendar and contact lists of immediate superiors.
Files and archives documents
Prepares requests for cash and supplies.
Sets up travel arrangements and accommodations for immediate superiors and visitors.
Helps the administration team to plan and orchestrate work to ensure that organizational goals are achieved, and best practices are upheld.
Ensures the functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
Coordinates schedules, arranges meetings, distributes memos, and reports, and ensures that everyone is kept current of necessary company news and information.
Conferences with the accounting department to help make payments, process incoming invoices, and verify receipts.
Assists with budget preparation and track expenditures.
Ensures a safe and clean work environment.
Prepares billings for engagements under Davao account.
Collects billings released under Davao account.
Monitors account receivables under Davao account.
Deposit collections.
Handles petty cash fund for daily expenses (2k below); and replenish petty cash fund if fully utilized.
Prepares Request for Payment (RFP) for monthly overhead (e.g. office and parking rentals, janitorial services, utility bills)
Process renewals of Business Permit.
Helps HR to manage company events to foster culture and employee engagement.
Administrative Responsibilities
And other administrative duties and responsibilities.
Manages office supplies and orders new supplies as needed.
Executive Assistant Responsibilities
Drafts and finalizes proposals, reports, and letters.
Qualifications
Bachelor’s degree in business, Management, or other related fields
Atleast three years of experience working as an executive assistant, administrative assistant, or other secretarial position.
Preferred Qualifications
Impeccable communication skills
High sense of integrity
Ability to wear multiple hats at the same time
Ability to understand instructions with little or no follow-up
Strong computer and internet research skills
Ability to multitask and prioritize daily workload
Excellent interpersonal skills
Exemplary planning and time management skills
Discretion and confidentiality
Proficiency in Microsoft Office applications
Willingness to work for 5 days onsite.
The Administrative Officer provides personal, secretarial, and administrative support to maintain successful office operations. This position will be the point of contact for all Davao – related administrative support concerns.
Primary Duties And Responsibilities
Schedules meetings for immediate superiors
Monitors e-mails of immediate superior and ensure that urgent matters are responded to immediately.
Manages communication channels, such as phone calls and emails.
Updates calendar and contact lists of immediate superiors.
Files and archives documents
Prepares requests for cash and supplies.
Sets up travel arrangements and accommodations for immediate superiors and visitors.
Helps the administration team to plan and orchestrate work to ensure that organizational goals are achieved, and best practices are upheld.
Ensures the functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
Coordinates schedules, arranges meetings, distributes memos, and reports, and ensures that everyone is kept current of necessary company news and information.
Conferences with the accounting department to help make payments, process incoming invoices, and verify receipts.
Assists with budget preparation and track expenditures.
Ensures a safe and clean work environment.
Prepares billings for engagements under Davao account.
Collects billings released under Davao account.
Monitors account receivables under Davao account.
Deposit collections.
Handles petty cash fund for daily expenses (2k below); and replenish petty cash fund if fully utilized.
Prepares Request for Payment (RFP) for monthly overhead (e.g. office and parking rentals, janitorial services, utility bills)
Process renewals of Business Permit.
Helps HR to manage company events to foster culture and employee engagement.
Administrative Responsibilities
And other administrative duties and responsibilities.
Manages office supplies and orders new supplies as needed.
Executive Assistant Responsibilities
Drafts and finalizes proposals, reports, and letters.
Qualifications
Bachelor’s degree in business, Management, or other related fields
Atleast three years of experience working as an executive assistant, administrative assistant, or other secretarial position.
Preferred Qualifications
Impeccable communication skills
High sense of integrity
Ability to wear multiple hats at the same time
Ability to understand instructions with little or no follow-up
Strong computer and internet research skills
Ability to multitask and prioritize daily workload
Excellent interpersonal skills
Exemplary planning and time management skills
Discretion and confidentiality
Proficiency in Microsoft Office applications
Willingness to work for 5 days onsite.
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