Administrative Manager

• General Admin & Other Support Functions

• Permanent Contract

• Mid-Senior Level

• Manila

About Us

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its over 21,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere.

About the Role

Office Administration

• Manage daily office operations, including facilities, supplies, and equipment.
• Supervise administrative staff and assign tasks to maintain workflow.
• Oversee document management, filing systems, and data protection protocols.
• Organize company meetings, events, and training sessions.
• Maintain office safety standards and emergency procedures.

Procurement & Supplier Management

• Manage/Oversee the end-to-end procurement process, including purchase orders, delivery tracking, invoice reconciliation and record maintenance
• Ensure procurement activities comply with local regulations and Egis internal policies.
• Maintain accurate and accessible documentation for purchasing processes and supplier records.
• Manage relationships with key local and international suppliers and subcontractors to ensure operational continuity.
• Manage logistics for importation of goods, ensuring compliance with customs regulations and timely delivery.
• Source and negotiate with suppliers to secure favorable terms. Monitor and evaluate supplier performance, implementing improvement plans to enhance efficiency, quality, and reliability.
• Investigate supplier or delivery incidents and implement corrective actions.
• Ensure suppliers and contractors meet Egis’ ESG and ethical sourcing requirements.

Asset Management

• Monitor asset utilization and implement strategies to maximize efficiency.
• Coordinate asset acquisition, tagging, and deployment across departments.
• Conduct regular audits and physical verification of assets.
• Manage asset lifecycle, including maintenance schedules, upgrades, and disposal.
• Ensure compliance with company policies and relevant regulations.
• Prepare reports on asset status, depreciation, and inventory for Finance and Management.

Finance & Compliance

• Work closely with Finance teams to ensure supplier payments are accurate, timely, and compliant.
• Prepare and manage budgets for administrative expenses.
• Manage renewal of business permits and general insurance coverage to ensure compliance and risk mitigation.
• Coordinate with Legal team on matters which require board approval.
• Support internal and external audits and contribute to continuous improvement initiatives.
• Ensure compliance with Egis’ Integrated Management System and relevant Quality, Safety, and Environmental Policies.

Employee Support

• Coordinate with HR for employee onboarding and ensure compliance with local labor laws and company policies.[MN1]
• Support project teams with logistical arrangements, travel, and scheduling.

Values & Standards

• Uphold Egis’ commitment to health, safety, and environmental standards in all procurement activities.
• Demonstrate Egis values of care, accountability, and integrity in all interactions.
• Display adaptability, resilience, and a proactive approach to regional priorities.
• Maintain professionalism and discretion when handling commercial information.

What do we need from you

• Bachelor’s degree in Business Administration, Management, or related field.
• 5+ years of experience in office management or administrative roles.
• Strong organizational, leadership, and communication skills.
• Proficient in MS Office and office management software.
• Knowledge of Philippine laws and administrative best practices.
• Ability to multitask and work under pressure.