Administrative cum Finance Officer

SMEC


Date: 3 weeks ago
City: Antipolo
Contract type: Full time

To provide administrative, logistical, and compliance support to the engineering and project teams in dams and hydropower projects. The role ensures smooth office operations, supports HSE documentation, and maintains coordination across project units to achieve operational efficiency and regulatory compliance.


Responsibilities:

  • Assist in preparing and distributing HSE documentation
  • Track office and site HSE compliance documents
  • Support filing and retrieval of HSE audits
  • Schedule HSE planning and briefings
  • Coordinate administrative HSE activities (e.g., PPE inventory, signage)
  • Maintain compliance checklists and trackers
  • Ensure timely submission of permits, reports, and certificates
  • Support audits with admin records
  • Assist in document control for ISO or regulatory compliance
  • Maintain project calendar and reminders
  • Arrange logistics for safety training (venue, invites, equipment)
  • Maintain training records and attendance
  • Assist in preparing training materials
  • Coordinate with trainers and participants
  • File evaluation reports and certificates
  • Serve as admin support to the engineering team
  • Schedule meetings and prepare minutes
  • Coordinate internal and external communications
  • Track staff movement and timesheets
  • Support travel and logistics for field staff
  • Maintain and update project document logs
  • Support preparation of weekly/monthly reports
  • Organize and archive project files (soft and hard copies)
  • Format and proofread engineering reports
  • Maintain document templates and trackers
  • Maintain and update project document logs
  • Support preparation of weekly/monthly reports
  • Organize and archive project files (soft and hard copies)
  • Format and proofread engineering reports
  • Maintain document templates and trackers


Qualifications:

  • Bachelor’s Degree in Civil Engineering, Business Administration, or related field
  • Knowledge in Finance matters
  • Basic HSE training certification
  • Training in Document Control or ISO Management Systems
  • 5 years of experience in project or construction administration
  • Experience supporting multidisciplinary project teams
  • Working knowledge of project documentation and control systems
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time management skills
  • Good written and verbal communication
  • Knowledge of project file management and compliance

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Cost Engineer/Quantity Surveyor

SMEC, Antipolo
2 weeks ago
To provide accurate cost estimation, cost control, budgeting, and quantity surveying services throughout the project lifecycle to ensure effective financial planning, efficient use of resources, and alignment with project goals in compliance with safety and environmental standards.Responsibilities:Integrate HSE requirements into cost planningAllocate budgets for HSE-related activitiesEnsure cost planning reflects safety and environmental standardsEvaluate impact of design changes on HSE budgetsCollaborate...

Staff Pool

BDO Unibank, Antipolo
3 weeks ago
Job SummaryResponsible for providing service to clients relative to account opening, placements, client inquiries and after sales services. Sells the Bank's products and services.Responsibilities Performs start and end of day banking activities. Ensures correctness and completion of transaction documents used in processing; timely completion of end of day transactions and activities. Ensures compliance to prescribed bank policies and procedures, internal...

Easy Account - Call Center - No Experience Required

Caldwell Communications, Antipolo
3 weeks ago
For regular employees, we offer an industry-leading benefits package that includes: Competitive Salary 13th Month Pay HMO with 3 free Beneficiaries on Day One20% ND Maternity/Paternity Leave Opportunity for rapid career growth for Top Performers Retirement/Life Insurance for Qualified Staff Work-life Balance Processes and ProgramsJob Responsibilities Answers phone calls and provides important information/ assistance to clients Checks mail, fax, and...