Administrative Assistant (US Based Client)

Employment Type: Part-Time Employment

Work Setup: Onsite onboarding for less than a week, followed by a transition to a remote setup.

Work Schedule: Night Shift (Following U.S. Time Zone)

Location: Eastwood, Libis, Quezon City

Salary Package: 45,000 to 55,000 PHP/Monthly (Will be paid on an hourly basis)

Job Description

The Administrative Assistant will provide day-to-day operational and administrative support, ensuring effective coordination between clients, suppliers, and internal teams. This role requires strong organizational skills, clear communication, and the ability to manage multiple responsibilities independently.

Key Responsibilities

Administrative & Communication Support

• Manage inbound calls through OpenPhone and redirect as needed
• Handle email correspondence, supplier coordination, and basic customer support
• Schedule bank appointments, supplier meetings, and other administrative tasks
  
  

Operational Support

• Place orders with suppliers and assist with opening new accounts
• Prepare and send invoices in Express Invoice via remote desktop system
• Maintain accurate records and ensure timely follow-up on tasks
  
  

Collaboration & Oversight

• Report directly to business owner while supported by Intelassist operations team (HR, payroll, compliance, and performance tracking)
• Maintain clear, professional communication in English
  
  

Job Requirements

• 5+ years of administrative or office support experience
• Bachelor’s degree preferred
• Strong English communication skills (verbal and written)
• Proficiency in managing calls, email, and scheduling
• Experience with invoicing software or accounting tools a plus
• Highly organized with strong attention to detail
• Ability to work independently and adapt to changing priorities
  
  

WHY INTELASSIST?

We grow together. We value your effort. We aim to empower you.