Administrative Assistant

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Administration

Management Level
Administrative

Job Description & Summary
At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.


PwC in the Caribbean is an integrated network of firms with a culturally diverse marketplace, and a mix of international business, private company and government clients that promise you a career-enriching experience. Our teams work hard every day to help our clients succeed by navigating change, improving their operations, growing their business, and delivering value to their customers.

• Calendar management – monitor and/or manage assigned partner(s) calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics, and the preparation of supporting material (partner level support only - as requested)
  
• E-mail management – monitor and/or manage e-mail on behalf of assigned partner(s). This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the partner (partner level support only - as requested)
  
• Document Production - typing, formatting and editing of proposals, reports, drafting standard and non-standard correspondence, spreadsheets and presentations using MS Office and Google Suite, or proprietary software as required, while adhering to branding standards
  
• Work with internal staff (at all levels) and clients to finalize documents; coordinate with other departments to ensure the timely production of documents
  
• Compliance tasks related to Risk and Quality (tasks may vary and are as required)
  
• SalesForce entries and maintenance (as required)
  
• TalentLink entries and maintenance (as required)
  
• Travel arrangements.
  
• Prepare and submit expense reports and/or credit card reconciliations.
  
• Other administrative duties that will enhance the effectiveness of the team which may include, but not limited to: business development activities, assistance with boards/committees, marketing activities, photocopying, scanning, filing, A/R follow-up and reception coverage etc.
  
• Provide back-up support to other team members and/or departments
  
  
  
  

• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact
  
• Punctual
  
• Ability to maintain confidentiality
  
• Effective listening skills; good oral and written communication skills E
  
• Exceptional organizational skills and the ability to prioritize multiple responsibilities
  
• Excellent judgement and strong problem solving skills
  
• Strong technical skills in MS Office
  
• Proven ability to work as part of a team ·
  
• Flexible to work beyond the standard working hours (if required)
  
  
  
  

• Completion of 5 CXC courses
  
• Secretarial certificate or similar
  
  
  
  

• Minimum 3+ years of relevant experience
  
• Preference given to those candidates with professional services and/or industry experience
  

Required Skills

Optional Skills
Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements
0%

Available for Work Visa Sponsorship?
No

Government Clearance Required?
No

Job Posting End Date