Administrative Assistant
INQUIRER.net
Date: 3 weeks ago
City: Manila
Contract type: Full time
Key Responsibilities
Education and Experience:
- Communication
- Handle incoming calls, emails, and other forms of correspondence.
- Direct inquiries to appropriate individuals in a timely and professional manner.
- Scheduling and Organization
- Maintain and monitor calendars for vehicle registrations, insurance renewals and claims, government licensing, and permits.
- Schedule appointments, coordinate meetings and events.
- Monitor and book service schedules as needed.
- Document and Data Management
- Prepare and edit administrative documents, including daily monitoring reports for building maintenance and security.
- Maintain a systematic and organized filing system (both digital and physical).
- Manage internal databases and perform accurate data entry.
- Office Operations
- Monitor and replenish office supplies and inventory.
- Coordinate with vendors and service providers to ensure the functionality of office equipment.
- Oversee Preventive Maintenance Schedules (PMS) for service vehicles, elevators, air conditioning systems and generator sets.
- Financial Tasks
- Assist in basic bookkeeping, including processing and tracking expense reports, managing purchase orders and supporting payment processing for suppliers.
- General Support
- Provide general administrative support to managers and team members.
- Assist with departmental projects and perform other ad hoc tasks as needed.
Education and Experience:
- Bachelor’s degree in Business Administration, Office Management, or a related field preferred. Equivalent work experience will also be considered.
- At least 1–2 years of administrative or office support experience is preferred. Experience in facilities or operations coordination is a plus.
- Strong verbal and written communication skills.
- Excellent organizational and time management abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management tools.
- Basic knowledge of bookkeeping and financial processes.
- Ability to multitask and adapt to changing priorities.
- Strong attention to detail and accuracy.
- Professional demeanor and proactive attitude.
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