Administrative Assistant
STRADCOM Corporation
Date: 3 weeks ago
City: Quezon City
Contract type: Full time
Activity Management
- Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group
- Provides the required logistics for meetings, special assignments and travels of the group
- Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,
- Generates and prepares reports required by the group.
- Records & disseminates incoming and outgoing letters and document
- Ensures recording and transmittal of external communication (i.e. outside the Company);
- Photocopies documents and disseminates it to its intended recipients;
- Routine correspondences and letters as requested;
- Cash advance & expense report;
- Notice of meeting;
- Request for payment;
- Purchase requisition/capital expenditure request; and,
- Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.
- Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;
- Maintains an inventory and safekeeping of project supplies
- Monitors and controls office supplies needed by the group.
- Education: Completion of at least a four-year degree in any field.
- Experience: Minimum of 1 year of experience as a secretary or administrative assistant, demonstrating proficiency in administrative tasks and office management.
- Computer Skills: Proficient in using MS Word, Excel, and PowerPoint, with the ability to create, edit, and format documents, spreadsheets, and presentations.
- Communication Skills: Strong oral and written communication skills to effectively coordinate with other departments.
- Critical Thinking: Can analyze situations and solve problems efficiently.
- Time Management: Knows how to prioritize tasks and meet deadlines.
- Attention to Detail: Enures accuracy and precision in handling documents, data, and information.
- Teamwork and Proactive Attitude: Able to work collaboratively with colleagues and has the willingness to assist others.
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