Administrative Assistant

Fragomen


Date: 1 week ago
City: Manila
Contract type: Full time
Responsibilities

Job Description

  • Prepares application documents for execution/submission.
  • Checks to ensure that supporting documents for applications are in order and advises relevant party or parties if they are not in order.
  • Prepares relevant vouchers and billing instructions for payment of government fees.
  • Prepares internal memos for collection and/ or return of documents/passports.
  • Ensure all PINs for disbursements are accurately captured.
  • Working with Finance to review caseworker reports to ensure that cases that are ready to be billed are timely actioned.
  • Ensure all government receipts that need to be provided to the client as part of the invoice are uploaded in Fragomen Connect.
  • Managing petty cash reports.
  • In charge of the Liaison Officer’s reimbursement regarding case payment (government receipt)
  • Training/coaching new staff members on case admin-related tasks
  • Identifying any process improvement related to admin processes and suggesting to the Management team
  • Other ad hoc administrative duties as they arise.

Qualifications & Experience

  • Diploma in any discipline, with at least 4-5 years’ relevant working experience
  • Excellent Microsoft Word and IT skills, including knowledge of a range of software packages.
  • Reliable and conscientious with a good eye for detail.
  • Ability to work with multiple team members simultaneously at any given time
  • Good communication skills, organization skills & time management skills.
  • Ability to work under pressure.
  • Demonstrates the ability and flexibility to prioritize and balance competing demands and meet deadlines in a high-volume professional services environment.
  • Strong client service mentality.
  • Proactively takes responsibility for all delegated work and projects and follows through to completion
  • Demonstrates ability to act under action with limited supervision, and as a team player.
  • Demonstrates commitment to excellence in the workplace.
  • Ability to contribute to positive work environment

All offers and/or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process. This includes verifying the candidate's identity, confirming legal authorization to work in the location for the offered position, and conducting a comprehensive background check incompliance with local regulations.

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