Administration Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. He/She will provide full admin support to the Operations Team in the GDC as required in a proactive, timely, and diligent manner.

Responsibilities

• Overall in-charge and primary point of contact for admin matters of KTP Philippines.
• Health and Safety point of contact for KTP Philippines. Coordinates with the region for any Health and Safety direction. Ensuring compliance with relevant health and safety legislation, regulations, and standards in PH including data gathering and statutory reporting to labor department in a timely manner.
• Regenerate ambassador of KTP Philippines. Communicating health and safety information to employees, management, and relevant authorities
• Liaises with Mandaluyong City Hall, SEC, Board of Investment and other government agencies for business permit renewal matters, annual physical exam, other official communication with the government.
• Liaises with SSS, PHIC, PAGIBIG for statutory reports
• Manages various vendors and suppliers of office supplies etc.
• Monitors office supplies, releases and movements. Replenishes office supplies regularly.
• Manages overseas travel arrangements including coordination with travel agent, release of travel guidelines etc.
• Assists in the preparation of presentation, reports, and other documentation for the Operations Team.
• Assists in the rolling-out of employee engagement activities, as needed.
• Maintains office asset tagging and monitoring.
• Provides other general administrative support duties as required.

Requirements

• Bachelor’s Degree in Business Administration/Management or any business course.
• 1+ years of experience of administrative support experience in a professional office environment.
• Good command of English.
• Excellent interpersonal and communication skills – oral, written, and presentation skills.
• Proficient in Microsoft Office applications – MS Excel, Word, Outlook, and PowerPoint.
• High level of integrity and ethical standards in handling information and documents.
• Strong attention to detail and accuracy.
• Professional attitude and positive work ethic.
• A self-starter with the ability to work independently when required.
• Knowledge and/or experience of DOLE Health and Safety reporting is advantageous.
• Willing to work full-time in office.