Administration Assistant

Discover your 100% YOU with MicroSourcing!

Position: Administration Assistant

Location: Paranaque, Metro Manila (For Asset Pick Up)

Work setup & shift: Dayshift | Work From Home

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role

As a Administration Assistant, you will:

• Managing Digital Correspondence: Handle and respond to emails, manage virtual communication platforms (e.g., Microsoft Teams, TickTick), and coordinate with clients or internal teams remotely.
• Document Management: Prepare, edit, and distribute digital documents such as reports, presentations, and spreadsheets. Manage cloud-based file storage systems (e.g., Google Drive, Dropbox).
• Data Entry and Database Management: Perform data entry tasks and maintain accuracy in cloud-based databases (e.g., Salesforce, RMS).
• Remote Office Administration: Monitor and order office supplies for remote teams, manage digital subscriptions, and handle virtual office tools.
• Communication Support: Assist in drafting and proofreading emails, newsletters, and other communications. May involve managing social media accounts or coordinating with marketing teams.
• General Administrative Support: Provide virtual support to executives and other key team members, including task management, follow-ups, and remote project assistance.
• Scheduling and Coordination: Organize and manage virtual meetings, appointments, and webinars using Microsoft Teams. Coordinate time zones effectively for global teams.
• Payroll Input: Assist in gathering and entering payroll information into the payroll system, ensuring accuracy and timely submission.
• Expensing of Invoices: Process and track invoices, ensuring they are correctly coded and submitted for approval. Follow up on outstanding invoices and manage expense reports.
• Loading of Payments: Load payment details into the payment tool for approval, ensuring compliance with internal controls and accuracy in the payment process.
  
  

What You Need

Non-negotiables & Prior Experience:

• Administrative Experience: At least 2 years of experience in a similar administrative role, ideally within a remote or virtual work environment.
• Remote Work Experience: Proven ability to perform administrative tasks effectively in a remote setting, including managing digital communication and using cloud-based tools.
• Industry-Specific Experience: Experience in industries that require high levels of organization and attention to detail, such as finance, healthcare, or legal services.
• Technical Experience: Hands-on experience with relevant software tools such as Microsoft Office Suite, OneDrive, Salesforce, RMS, and virtual communication platforms like Microsoft Teams.
• Payment and Payroll Processing: Prior experience handling payroll inputs, processing invoices, and managing payment systems in a remote environment.
• Client Interaction: Experience interacting with clients or customers in a professional capacity, particularly through digital channels.
  
  

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply